Administrative Assistant (Construction/Equipment Rental Industry)

Allegiance Crane & Equipment is seeking a detail-oriented and organized Administrative Assistant with experience in the rental or construction industry to join our team in Fort Myers, FL.The ideal candidate will support daily office operations, and have a strong attention to detail and the ability to communicate effectively in both written and verbal communication.

Key Responsibilities:

• Provide general administrative support including data entry, filing, scanning, and document management
• Answer phone calls and general email inquiries.
• Respond to customer inquiries with professionalism
• Coordinate and dispatch field team members to job sites based on project schedules and customer needs.
• Facilitate the onboarding process of new team members according to the Company's new hire process.
• Assist with billing and invoicing.
• Ensure compliance with company policies and safety regulations

• 2+ years of administrative experience, preferably in the construction, equipment rental, or related industries
• Prior experience with dispatching or coordinating field operations is highly desirable
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with rental or dispatch software is a plus
• Excellent organizational and time management skills
• Strong verbal and written communication skills
• Ability to multitask in a fast-paced environment
• High school diploma or equivalent required; Associate’s degree preferred.

Physical Requirements

Must be able to sit at a computer, read computer screen, and input information for long periods of time.  Sharing office space is a possibility.  Some light travel could be required.  Must be able to move about office as needed.  Must be able to lift up to 5 pounds.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Allegiance Crane & Equipment is an EEO Employer.

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