Administrative Assistant (Construction)

Position Summary

The Administrative Assistant for the Safety Department provides comprehensive administrative and clerical support to ensure the efficient operation of the company"s safety programs and compliance initiatives. This position works closely with the Safety Director, Safety Managers, field personnel, and project teams to maintain records, coordinate training, support regulatory compliance efforts, and assist in promoting a strong safety culture throughout the organization.

Key Responsibilities

• Provide administrative support to the Safety Department and Safety Management Team.
• Maintain employee safety training records, certifications, and qualification databases.
• Schedule and coordinate safety meetings, orientations, training sessions, and certification courses.
• Prepare and distribute safety communications, reports, meeting minutes, and department correspondence.
• Assist with onboarding and safety orientation documentation for new hires.
• Track and maintain OSHA logs, incident reports, workers" compensation documentation, and other safety-related records.
• Organize and maintain electronic and physical filing systems for compliance and audit purposes.
• Enter, update, and verify safety data within company software systems and databases.
• Assist with the preparation and submission of regulatory and client-required safety documentation.
• Coordinate the distribution and inventory tracking of safety manuals, forms, and department supplies.
• Support accident and incident investigations by gathering documentation and maintaining records.
• Generate reports related to safety performance metrics, training compliance, and department activities.
• Answer department phone calls, respond to inquiries, and route communications appropriately.
• Assist with special projects and other administrative duties as assigned.

Essential Skills & Experience

• High school diploma or GED required.
• Associate degree in Business Administration or a related field preferred.
• Minimum of 2 years of administrative support experience; construction, mechanical contracting, or safety-related experience preferred..
• Familiarity with OSHA regulations, safety training documentation, and construction industry practices is preferred.
• Experience with safety management software and document management systems is a plus.

Recruiter: Eisen Hardy - "ehardy@actalentservices.com"

Job Type & Location

This is a Contract to Hire position based out of Lexington, KY.

Pay and Benefits

The pay range for this position is $30.00 - $45.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Lexington,KY.

Application Deadline

This position is anticipated to close on Jun 18, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.