Administrative Assistant, Corporate Communications

Apple's communications team shapes and shares with the world the stories about our innovative products and services, and the values that drive everything we do. The team includes professionals with a range of backgrounds including public relations, journalism, social media, writing and buzz marketing. We're looking for trailblazing, creative and collaborative professionals from a variety of fields. If that's you, then your next home may be here. Come and do the best and most exciting work of your career at Apple!

We are looking for a highly organized, motivated, and experienced Administrative Assistant to support three Senior Directors and their teams. The ideal candidate possesses exceptional communication skills and is a collaborative, positive, proactive team member who has the ability to multitask, prioritize, and take initiative in a dynamic environment. Provide advanced administrative support to multiple Senior Directors, with overall team support.

• Calendar management, organizing meetings across multiple time zones - in person and virtually
• Book and maintain complex travel schedules, domestic and international, and process expense reports as needed
• Support day-to-day needs, including escorting people in and out of secured areas for meetings, providing lunches, printing documents, and other tasks to make the day run smoothly
• Partner with hiring managers on new hire setup, including ordering equipment, and securing workspace
• Serve as an IT contact for the team, tech savviness is a big plus to support the overall team with ad hoc and daily requests
• Support Facilities needs for the team, including conference room management, badge access, printer maintenance, office supplies ordering, etc.
• Partner with team Admins to support product launches and other Company events
• Maintain team subscriptions, Chorus pages and product inventory
• Provide catering support

Qualifications:

• 7+ years of experience supporting executives and large teams
• Superior verbal and written communication skills
• Excellent organization skills, with an acute attention to detail
• Able to juggle multiple tasks in a fast-paced and time-sensitive environment
• Proven problem-solving abilities, while being able to anticipate change and act efficiently
• Confident, able to communicate effectively with senior team members and their assistants across Apple
• High level of integrity, able to handle confidential and sensitive information with discretion
• Calm, friendly, and professional demeanor at all times; a positive and approachable personality, though diplomatic when saying no
• Able to graciously accept last-minute requests and jump into projects (even outside your immediate team) as needed
• Bachelor's degree, AA or equivalent experience