Administrative Assistant - County Manager

County of Volusia FL

Deland, FL

Apply

JOB DETAILS

SALARY

SKILLS

Accounting, Administrative Skills, Budgeting, Business Administration, Calendar Management, Cancer, Communication Skills, Compensation and Benefits, Conferences, County Ordinances, Customer Support/Service, Depth Perception, Disability Insurance, Documentation Review, Driver's License, Editing, Emergency Response, Employee Relations, English Language, Facebook, Fax Machines, File Maintenance, Financial Reporting, Fitness, Flexible Spending Accounts, Government, High School Diploma, Illustrating Ability, Insurance, Life Insurance, Lift/Move 25 Pounds, LinkedIn, Mail Processing, Manual Dexterity, Mathematics, Meeting Minutes, Military, Multitasking, Office Management, People Management, Plan Meetings, Prepare Correspondence, Public Administration, Schedule Development, Social Media, State Laws and Regulations, Telephone Skills, Time Management, Travel Planning, Twitter, Typing, Writing Skills

LOCATION

Deland, FL

POSTED

Today

Salary : $42,078.40 Annually
Location : TCK Administration Building, 123 W. Indiana Ave., DeLand, Fl 32720, FL
Job Type: Full-Time
Job Number: 26-01163
Department: County Manager
OpeningDate: 05/01/2026
Closing Date: 5/15/2026 12:00 AM Eastern

Major Functions
The County of Volusia is seeking a professional, customer service driven individual to join the County Manager's Office as an Administrative Assistant. This position provides day to day administrative support to elected county officials, directors, managers, and staff.
Illustrative Duties
(Note: These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position.)

Function as a secretary and/or aide to elected county official, director of a division or department performing duties which include typing documents (memos, reports, statistical tables, etc.); maintaining files; researching files and assembling documents; compiling data; answering phones and maintaining calendars; scheduling and organizing meetings; completing follow-up as needed for projects, assignments, tasks; sorting and distributing mail; editing and reviewing documents for sufficiency; monitoring and assisting with division budgets; completing standard County forms; and processing time reports and payroll.
Prepares forms independently and composes letters for supervisor's signature. Assembles information for supervisor's use.
Advises supervisor of important meetings and gathers background information and pertinent files for use at meeting.
Receives and screens callers to other employees, officials or divisions as needed.
Takes minutes of conferences, meetings and official functions as required.
May coordinate division activities with other government offices and entities.
May prepare agenda items which include reviewing documents for accuracy and completeness; collecting information and back-up as necessary; ensuring timely submission of items.
May distribute agenda packets to appropriate personnel, the press, and the public.
May make travel arrangements, process and post travel paperwork following county policies and procedures.
May reconcile Visa purchases. May be responsible for invoice payment, division purchases and direct payment vouchers.
Forwards messages and complaints to appropriate authority, providing background information on the item of concern.
May be responsible for orienting Council members on policies and procedures of County day-to-day operations, i.e., fax machines, travel ordinance; which divisions handle specific tasks; county benefits information.
May schedule Council members or directors for ribbon cutting ceremonies and similar special gatherings and respond to invitations per their wishes.
May be expected to attend meetings and perform clerical support tasks.
May supervise subordinate staff.
May audit division payroll.
May be assigned to other county locations based upon operational needs.
Attends work on a continuous and regular basis.
Responds to emergency situations.
Must adhere to Federal, State, County and Local ordinances.
Performs other duties as assigned.

Minimum Requirements
Graduation from high school or possession of a GED, plus one (1) year of Office Specialist I work experience with Volusia County.

Or
Graduation from high school or possession of GED, plus four (4) years of progressively responsible secretarial/ administrative assistant or equivalent experience.

Two (2) years of post-high school education may be substituted for two (2) years of the required experience.
Must possess a valid driver's license at time of hire.
Must possess and maintain a valid Florida driver's license within 30 days of hire.
Knowledge, Skills & Abilities

Knowledge of the operations, functions, and scope of authority of subordinate units or the organization.
Knowledge of modern office practices and procedures, business English, and spelling.
Knowledge of the principles and practices of business and public administration.
Knowledge of basic accounting principles and procedures.
Ability to prepare effective correspondence on moderately sensitive matters.
Ability to perform office management functions with minimum supervision.
Ability to supervise the work of other employees.
Ability to maintain effective working relationships with other employees.
May require skills in taking and transcribing minutes

ADA REQUIREMENTS:
Physical Demands: Sedentary work. Ability to see, hear and speak. Visual acuity (peripheral vision, depth perception) necessary to operate a motorized vehicle. Finger dexterity. Ability to push, pull and/or carry up to 25 pounds.
Environmental Demands: Inside work.
Mental Demands: Ability to read and comprehend technical and professional journals and manuals; financial reports, letters, memos, abstracts, instructions; legal documents, ordinances, and statutes Ability to write business letters, summaries. Ability to speak clearly and concisely relating information, details, and procedures to layman. Ability to perform basic mathematical functions.

Volusia County is a drug free workplace and an Equal Opportunity Employer committed to a diverse workforce. Veterans' preference is provided to qualified applicants pursuant to State law
We offer a competitive and comprehensive benefits package that includes:
HEALTH INSURANCE

Medical
Dental
Vision
Flexible Spending Account

RETIREMENT

Florida Retirement System (FRS)
Deferred Retirement Option Program (DROP)
Deferred Compensation (475 Plan)

SUPPLEMENTAL INSURANCE

Life Insurance
Short Term Disability Insurance
Long Term Disability Insurance
Cancer Insurance
Critical Illness Insurance

PAID TIME OFF

Personal Leave
Holidays
Bereavement
Military

HOLIDAYS
The County of Volusia observes the following holidays annually:

New Year's Day
Martin Luther King Day
Good Friday
Memorial Day
Independence Day
Labor Day
Veterans Day
Thanksgiving (and day after)
Christmas

ADDITIONAL BENEFITS

Tuition Reimbursement
Onsite Wellness/Fitness Center
Computer Purchase Program
Direct Deposit Payroll

Temporary and intermittent employees are not paid for holidays and are not eligible for benefits.
01

NOTE: Your response to the following supplemental questions must match the information in the work experience section on your application. If your responses do not match, your application will be deemed incomplete and will disqualify you from further consideration.

I have read and understand the above statement.

02

Do you possess a High School Diploma or GED?

03

Do you have a valid Florida driver's license?

04

If you answered "No" to the previous question, will you be able to obtain a Florida driver's license within 30 days of hire?

Yes
No
Not Applicable

05

Do you have at least four years of progressively responsible secretarial/administrative assistant or equivalent experience?

06

If you answered "Yes" to the previous question, please indicate the following:
(1) the number of years,
(2) position title
(3) brief description of your experience and
(4) the name of the agency/organization(s).

If you answered "No", please indicate N/A.
07

Do you possess at least two (2) years of post- high school education that may be substituted for two (2) years of the required experience?

08

If you answered "yes" to the previous question, please indicate the degree you possess.

Associate's Degree
Bachelor's Degree
Master's Degree or higher
No degree

09

Do you understand this is an hourly position, with a starting rate of $20.23 per hour?

I understand the above statement.

10

This is a direct Council Support position responsible for coordinating a variety of administrative processes that facilitate the operations of elected officials and its offices. You will provide daily administrative assistance to elected officials, Council members, directors, managers, and staff. Please describe how your experience aligns with these responsibilities.
11

How many years of experience do you have providing administrative support in an office environment, including tasks such as scheduling, correspondence, and general office coordination? Please indicate the number of years and briefly describe your relevant experience.
12

Describe your approach to handling challenging or frustrated customers at the front desk. Please include an example of a specific situation and explain how you resolved it.
13

How do you communicate effectively while managing multiple tasks and coordinating with different staff or departments in a busy office?
14

When under pressure, describe how you handle multiple competing administrative tasks, such as managing correspondence, scheduling, and coordinating with staff and departments, all requiring your attention at the same time.
15

Describe a time when you had to manage confidential information or sensitive correspondence. How did you ensure accuracy, discretion, and timely completion of tasks?
16

Have you ever worked as a temporary/lease employee for the County of Volusia?

17

If yes, please indicate when, position title and department/division. If no, please indicate N/A.
18

Where did you hear about this position?

County of Volusia website
Indeed
www.orlandojobs.com
Social Media sites (i.e. Facebook, Twitter, Linked In)
Other

19

If you answered "Other" to the previous question, please indicate which specific source.
Required Question

About the Company

County of Volusia FL

Resume Resources

Free Resume Templates Free Resume Builder