Administrative Assistant, Criminal Justice and Behavioral Sciences

LCU: Administrative Assistant, Criminal Justice and Behavioral Sciences

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Administrative Assistant, Criminal Justice and Behavioral Sciences

Functional Title: Administrative Assistant for Criminal Justice and Behavioral Sciences

Classification: Hourly Non-Exempt

Division: Academics

Department: College of Liberal Arts & Social Sciences

Reports To: Dean, College of Liberal Arts & Social Sciences

Primary Function: Provide administrative and office support to the Departments of Criminal Justice and Behavioral Sciences. The position divides its regular workload approximately equally between the two departments. The two department chairs direct and prioritize the work within their respective areas; the dean provides overall supervision, resolves competing priorities, and conducts performance evaluation with input from both chairs.

Major Duties:

• Welcome students, faculty, staff, prospective students, visitors, and outside partners with courtesy and kindness; answer inquiries promptly, listen attentively, and route requests to the appropriate person.
• Maintain accurate departmental files, contact lists, calendars, correspondence, meeting materials, and routine reports in accordance with university retention and confidentiality requirements.
• Assist both chairs with scheduling meetings, preparing agendas and minutes, tracking deadlines, drafting routine communications, and coordinating departmental activities.
• Support routine academic administration, including course schedule and room requests, textbook and supply requests, faculty paperwork, and approved student or program forms, in coordination with the appropriate university offices.
• Coordinate office supplies, purchasing requests, invoices, receipts, travel paperwork, and basic budget records; refer approvals and financial decisions to the appropriate chair or dean.
• Support departmental events, recruitment visits, guest speakers, student activities, and communications, including invitations, reservations, materials, and follow-up.
• Maintain orderly shared office procedures and separate departmental records; assist with onboarding and direction of student workers if assigned.
• Handle student and personnel information with discretion, following university policy and applicable privacy requirements. Refer counseling client records, clinical decisions, and specialized accreditation compliance matters to the personnel designated for those functions.
• Coordinate with both chairs on weekly priorities and notify the dean when time-sensitive requests conflict with the intended equal allocation of effort.
• Perform other related duties as assigned by the chairs or dean consistent with the position's scope.

Job Requirements

Knowledge, skills and abilities:

• Strong written and verbal communication skills; a consistent commitment to courtesy, collegiality, kindness, and professional service in person, by phone, and in writing.
• Ability to organize multiple tasks, meet deadlines, exercise sound judgment, and work collegially with both chairs, faculty, students, and staff across the university.
• Proficiency with word processing, spreadsheets, email, calendars, and electronic records; ability to learn university systems.
• Accuracy in recordkeeping and routine financial documentation; ability to protect confidential information.

Education and Experience:

• High school diploma or equivalent required; associate's or bachelor's degree preferred.
• Prior administrative or office experience required; experience in higher education preferred.

Physical Requirements:

While performing the essential duties of this job, the employee will be required to do the following:

• Be ambulatory around campus and in buildings.
• Required to regularly sit and stand.
• Frequently use wrists, hands and/or fingers to make small repetitive movements such as typing, distributing mail and picking up small objects.
• Ability to talk frequently to convey detailed and/or important instructions or ideas accurately, loudly or quickly.
• Be able to hear average or normal conversations and receive verbal information.
• Occasionally lift packages and/or move heavy objects, 25+ lbs.

Salary and Benefits

Salary commensurate with qualifications and experience. Benefits are provided according to current university policies and eligibility rules.

Disclaimer:

This job description is not intended to be all-inclusive; an employee will also perform other reasonably related job responsibilities as assigned by immediate supervisor and/or other management as required. LCU reserves the right to revise or change job duties, required skills or qualifications as the need arises. This job description does not constitute a written or implied contract of employment.

NOTE: All LCU employees are required to complete Title IX & Information Security (FERPA) training and Data Security Training at the time of new hire and on an annual basis thereafter. Some positions/departments may require additional training for security or data needs.

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