Administrative Assistant-Curriculum & Instruction Dept [CS33]

TSS/260 day contract

Monday-Friday

8 hours daily

Pay Column K: $18.06/hourly

• Benefits

Job Description

Laramie County School District #1

Administrative Assistant - Curriculum & Instruction - Department

Purpose Statement

The job of Administrative Assistant - Curriculum & Instruction - Department is done for the purpose/s of providing secretarial support to assigned Directors and department; establishing and maintaining department records; coordinating assigned projects; and compiling and distributing a wide variety of material and reports.

This position also monitors the budgets in the entire Curriculum and Instruction Department.

Essential Functions

• Attends department and/or in-service meetings for the purpose of conveying and/or gathering information required to perform functions.
• Collaborates with a variety of staff (e.g. principals, coordinators, etc.) for the purpose of ensuring the budgets are maintained and utilized properly.
• Compiles data (e.g. work orders, budget reports, specialized reports, personnel records, etc.) for the purpose of preparing reports or processing requests.
• Coordinates assigned projects and/or program components (e.g. proper distribution of materials to a variety of departments, arrangements for conferences, meetings, travel requirements, etc.) for the purpose of completing activities and/or delivering services in a timely fashion.
• Maintains a variety of manual and electronic documents files and records (e.g. work orders, time sheets, expense reimbursement requests, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
• Maintains inventory of supplies and materials (e.g. forms, office supplies, equipment, etc.) for the purpose of ensuring items'' availability.
• Prepares a variety of correspondence, reports, and other materials (e.g. correspondence, notices, reports, letters, memorandums, minutes, charts, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.
• Processes a variety of documents and materials (e.g. time sheets, work orders, requisitions, travel reimbursements, etc.) for the purpose of disseminating information in compliance with established administrative guidelines.
• Researches a variety of topics (e.g. current practices, policies, education codes, etc.) for the purpose of providing information and/or recommendations that address a variety of administrative requirements.
• Responds to inquiries from a variety of internal and external parties (e.g. district staff, other schools, government agencies, general public, students, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.
• Schedules a variety of activities (e.g. appointments, meetings, travel reservations/accommodations, facility usage, transportation, chaperons, etc.) for the purpose of making necessary arrangements for assigned administrator.

Other Functions

• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements: Minimum Qualifications

Knowledge, Skills and Abilities

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and solve practical problems. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: commonly accepted office application software and machines; and vocational standards.

SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: customer service skills, operating standard office equipment; using pertinent software applications; and preparing and maintaining accurate records.

ABILITY is required to schedule a number of activities, meetings, and/or events; often gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a diversity of individuals and/or groups; work with a variety of data; and utilize job-related equipment. Problem solving is required to identify issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific ability based competencies required to satisfactorily perform the functions of the job include: exceptional customer service, maintaining confidentiality; meeting deadlines and schedules; working with detailed information/data; working in multiple locations (by assignment).

Responsibility

Responsibilities include: working under limited supervision following standardized practices and/or methods; leading, guiding, and/or coordinating others; operating within a defined budget. Utilization of some resources from other work units is often required to perform the job''s functions. There is a continual opportunity to have some impact on the organization's services.

Work Environment

The usual and customary methods of performing the job''s functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 80% sitting, 10% walking, 10% standing. The job is performed in a generally hazard free environment.

Experience: Job related experience is required.

Education: High School diploma or equivalent.

Required Testing Certificates and Licenses

None Specified None Specified

Continuing Educ./Training Clearances

None Specified Criminal Background Clearance

FLSA Status: Non Exempt

Pay Grade: K