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Administrative Assistant

Delta Dallas Staffing L.P. (Database 2)

Dallas, TX

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JOB DETAILS
SALARY
$60,000–$60,000 Per Year
SKILLS
Administrative Skills, Analysis Skills, Brokerage, Calendar Management, Commercial Real Estate, Customer/Client Research, Detail Oriented, Executive Assistant Skills , Follow Through, Identify Issues, Market Research, Market Surveys, Microsoft PowerPoint, Multitasking, Operational Expenditure (OPEX), Organizational Skills, Problem Solving Skills, Project Execution, Project/Program Coordination, Rental Rates, Team Player, Time Management, Travel Planning
LOCATION
Dallas, TX
POSTED
Today
Administrative Assistant / Broker???s Assistant

Commercial Real Estate Brokerage | Dallas, TX

A highly successful commercial real estate brokerage team is seeking an experienced Administrative Assistant / Broker???s Assistant to support a fast-paced, high-producing group of brokers. This is not a traditional Executive Assistant role ??? the position is heavily focused on project coordination, research, data review, and client deliverables.

The ideal candidate is detail-oriented, proactive, resourceful, and thrives in a deadline-driven environment.

Key Responsibilities
  • Support 3 primary brokers while assisting the broader brokerage/admin team as needed
  • Work extensively in Excel reviewing and organizing:
    • Rental rates
    • Deal structures
    • Operating expenses
    • Lease obligations
    • Market comparisons
  • Create and update:
    • Proposal summaries
    • Lease abstracts
    • Market surveys
    • Client deliverables
  • Manipulate and format PowerPoint presentations using existing templates
  • Conduct market and property research, including outbound calls to leasing agents nationwide
  • Assist with mapping and presentation materials by adding comps, logos, and property information
  • Identify inconsistencies in data and proactively troubleshoot issues
  • Follow up persistently to gather missing information and keep projects moving
  • Provide backup support to the administrative team as needed
Qualifications
Required
  • 2???3+ years of true office/corporate administrative experience
  • Intermediate Excel skills
  • Strong PowerPoint and formatting skills
  • Strong attention to detail and organizational skills
  • Ability to work independently and problem-solve
  • Comfortable working in a fast-paced, high-demand environment
  • Confident communicator who is willing to ask questions and follow up proactively
Preferred
  • Commercial real estate experience
  • Research experience
  • Experience conducting outbound calls for information gathering
Ideal Candidate Profile
  • Stable and experienced administrative professional
  • Team-oriented with a strong work ethic
  • Assertive, proactive, and resourceful
  • Comfortable managing multiple priorities and shifting deadlines
  • Able to ???manage up??? and keep projects moving with busy brokers
  • Thrives in a collaborative but high-performance environment
Additional Details
  • Team structure includes multiple administrative professionals with strong backup support
  • This role is heavily focused on deliverables and project execution ??? not calendar management, phones, or travel coordination
  • Occasional overtime may be required based on active deals and deadlines
Key Success Factors
  • Strong attention to detail and analytical thinking
  • Ownership mentality and follow-through
  • Ability to think beyond templates and dig into details
  • Persistence and accountability
  • Comfort operating in a fast-moving brokerage environment

About the Company

D

Delta Dallas Staffing L.P. (Database 2)

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