Administrative Assistant

Job Description:

Now hiring: Administrative Assistant in Dallas, TX

You're the "How Did That Get Done?" Person-And We Love That

You're the office magician, no wand, just great skills. Join us as an Administrative Assistant in Dallas, where your organizational powers, quick thinking, and can-do attitude turn every "uh-oh" into "all set."

Requirements:

• 3+ years of experience as an Administrative Assistant, Executive Assistant, or similar senior support role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Proven experience supporting executives or senior leadership in a corporate environment.
• Excellent written and verbal communication skills with strong business acumen.
• High level of attention to detail with exceptional organizational and time-management skills.
• Ability to manage multiple priorities in a deadline-driven, high-volume environment.
• Experience coordinating complex calendars, meetings, and travel arrangements.
• Strong problem-solving skills with the ability to work independently and take initiative.
• Demonstrated ability to handle confidential, sensitive, and proprietary information with discretion.
• Professional demeanor with strong interpersonal skills across all organizational levels.
• Ability to adapt quickly, anticipate needs, and maintain a high level of accuracy under pressure.
• Strong sense of urgency, reliability, and follow-through in all responsibilities.
• Team-oriented mindset with a proactive and solution-focused approach.

Job Duties:

• Provide executive-level administrative support to senior leadership in a fast-paced corporate environment.
• Coordinate complex calendars, schedule senior-level meetings, and manage conference calls across internal and external stakeholders.
• Serve as a key point of contact for high-volume phone and email communications with executives, clients, and business partners.
• Arrange domestic and international travel logistics, including itineraries, bookings, and expense reporting.
• Prepare, format, and distribute business correspondence, reports, presentations, memos, and executive documents.
• Process invoices, manage monthly billing activities, and support financial administrative tasks.
• Maintain accurate records, document management, filing systems, and administrative tracking.
• Support new hire onboarding, employee transitions, and HR-related administrative processes.
• Coordinate client materials, including printing, organizing, and shipping business literature.
• Order office supplies, manage inventory, and support general office operations.
• Assist with special projects, executive initiatives, and cross-functional team support as needed.
• Ensure confidentiality and professionalism when handling sensitive business information.

Benefits:

• In the Middle of It All. Work closely with leaders and teammates who rely on you.
• Pay That Feels Right. Earn competitive weekly pay for the heart and hustle you bring.
• Benefits That Have Your Back. Medical, dental, vision, and life insurance available.
• Perks That Make Life Better. Discounts that make everyday purchases a little sweeter.
• Room to Grow. Learn new skills and build your career in office support.

"I enjoy working on my assignment. If I have a problem, I can always count on the staff to help fix the issues I'm having or lead me in the right direction. They are very helpful and always there when needed." - Staffmark, Administrative Assistant

Join a Team That Works for You

At Staffmark, we're more than just a staffing company-we're your career partner. As part of RGF Staffing and Recruit Group, an HR powerhouse behind big names like Indeed and Glassdoor, we've got the muscle and the know-how to get you where you want to go.

With more than half a century of experience and a track record of putting hundreds of thousands of people to work every year, we've got your back. Whether you're looking to level up, switch gears, or just get to work fast, we make it happen.

Join us and experience the advantage of working with a trusted name in recruiting-because your success is our success.

About Us

At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.

Staffmark is an equal opportunity employer. All applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Staffmark is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors. By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.