We are seeking a reliable and organized Administrative Assistant to support the day-to-day operations of a homeowners association (HOA). This position will provide administrative support to the Property Manager, Board of Directors, residents, vendors, and community staff while maintaining a professional and customer-service-oriented environment.
Essential Duties & Responsibilities:
Answer and direct incoming phone calls, emails, and resident inquiries.
Provide professional and courteous customer service to residents and Board members.
Assist the Property Manager with daily administrative tasks and community operations.
Maintain resident records, files, correspondence, and other HOA documentation.
Prepare notices, letters, forms, reports, and other community communications.
Assist with processing work orders and coordinating with vendors and maintenance staff.
Schedule meetings, inspections, and appointments as needed.
Assist with processing invoices, purchase orders, and other administrative paperwork.
Maintain accurate records and update databases and community management systems.
Assist with community events, meetings, and Board meeting preparation.
Receive and distribute mail, packages, and other correspondence.
Perform general office duties, including filing, scanning, copying, and data entry.
Maintain confidentiality of resident and association information.
Perform other administrative duties as assigned.
Full-Time Mon-Fri 8am-5pm
Pay Rate: Up too $21 DOE
DO NOT APPLY IF YOU DONT RESIDE WITHIN 30 MINUTES OF THE DANIA BEACH AREA.