Administrative Assistant/Data Entry

Position Title: ADMINISTRATIVE ASSISTANT

Reports to: Program Director

REQUIRED QUALIFICATIONS

• Demonstrated written and oral communication skills
• Demonstrated ability to work independently and as a team.
• Minimum two years clerical or administrative experience.
• Familiarity with Microsoft Office software (Word, Access, Excel, PowerPoint)
• Knowledge of general office machines and telephone system.
• Sensitivity to the needs of persons in Recovery and Reentry.
• Ability and willingness to work cooperatively with others.
• High degree of discretion dealing with confidential information.
• Reliable transportation.

PREFERRED QUALIFICATIONS

• Proficiency with Microsoft Office software.
• Data entry into billing system.
• Experience working for a non-profit organization.
• Familiarity working with people with disabilities.

GENERAL JOB DESCRIPTION

This individual reports to the Program Director and is responsible for providing administrative support to staff and assuming reservation, and reception. These duties include but are not limited to: database system maintenance, office supply purchasing, fast past and independent environment, typing, filing, reception and telephone duties.

DUTIES AND RESPONSIBILITIES

• Assume receptionist duties, greet public and refer them to appropriate staff members, answer phone, route calls, and take messages.
• Assist client with intake requirements.
• Billing and Data entry via electronic system.
• Manage organization calendar and planner.
• Maintain accurate daily referral listing, community outreach services.
• Maintain front desk area, keeping it clean and free from clutter.
• Manage office supply list office supplies and monitor inventory.
• Able to lift 35 lbs.
• Maintain appropriate interpersonal relationships with employees, partnering organizations and consumers.
• Other duties as assigned.

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Expected hours: 32 - 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person