Administrative Assistant - Dept. of Aircraft Operations & Maintenance (Eastman Campus)

About Us

Middle Georgia State University (MGA), a multi-campus, baccalaureate and graduate degree-granting public institution, is the most affordable public state university in Georgia. MGA has five campuses-Macon, Cochran, Dublin, Eastman, and Warner Robins, all located in central Georgia-and global outreach through its fully-online campus. Its enrollment of 8,400 students is largely comprised of students from most of Georgias 159 counties. The University has six academic schools, including Georgias flagship aviation program, that support its mission to educate and graduate inspired, lifelong learners whose scholarship and careers enhance the state.

Job Summary

This position is responsible for providing administrative support for Aircraft Maintenance Operations and AMT operations. This position will report to Director of Aircraft Ops/Maintenance and will have a dotted line to Department Chair for Department of Aviation Maintenance and Structural Technology.

Responsibilities

Clerical (25%) -

Sorts and distributes mail and parts

Types reports, memoranda, and other documents.

Processes travel authorizations and reimbursements.

Enters, corrects and deletes data from the FSP maintenance tracking system

Retrieves and updates aircraft temporary files and records.

Schedules Rendrag avionics missions with flight

Maintains parts inventory

Coordinates with supervisors with shipping/receiving parts

Organizational (25%) -

Generates reports and surveys for flight hours/downtime of aircraft; designs printed materials for logbooks.

Coordinates maintenance work orders

Compiles and maintains aircraft logbook temporary files.

Budget and Purchasing Support (25%) -

Maintains and orders office supplies.

Prepares and submits purchase requisitions and requests for Aircraft Maintenance Operations/Maintenance and AMT budgets in accordance with USG and MGA procurement requirements.

Manages purchase card transactions.

Receives items and assists with tracking and documentation of assets and inventory to ensure accurate records and compliance with university and USG policies.

Performs monthly budget reconciliation and assists with reporting and fiscal tracking

Communication (10%) -

Answers telephone and greet visitors; provides information and assistance; refers to appropriate personnel.

Other Duties (15%) -

Assists personnel with special projects.

Performs related duties as assigned.

Required Qualifications

Educational Requirements

High school diploma or equivalent.

Other Required Qualifications

Possession of or ability to readily obtain a valid driver¿s license issued by the State of Georgia for the type of vehicle or equipment operated.

Required Experience

Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with having a similar position for one or two years.

Preferred Qualifications

Preferred Experience

Demonstrated experience with administrative support functions, including purchasing, budgeting, and inventory tracking.

Knowledge, Skills, & Abilities

Knowledge of modern office practices and procedures.

Knowledge of college and school policies and procedures.

Knowledge of computers and job-related software programs (Microsoft office applications).

Skill in prioritizing and organizing work.

Skill in the use of such office equipment as a computer, scanner, fax machine, and copier.

Skill in oral and written communication.

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Institutional Values

Middle Georgia State University is committed to four core values in what we do and represent: CORE VALUES: Stewardship - Engagement - Adaptability - Learning

Equal Employment Opportunity

Middle Georgia State University is committed to ensuring a safe learning environment that supports the dignity of all members of the University community. Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia (USG) and Middle Georgia State University. Pursuant to Board of Regents Policy Section 6.6 , federal and state laws and regulations, and our vision, mission, and values, Middle Georgia State University prohibits discrimination on the basis of an individuals age, color, disability, genetic information, national origin, race, religion, sex, or veteran status ("protected status"). No individual shall be excluded from participation in, denied the benefits of, or otherwise subjected to unlawful discrimination, harassment, or retaliation under, any USG program or activity because of the individuals protected status; nor shall any individual be given preferential treatment because of the individuals protected status, except that preferential treatment may be given on the basis of veteran status when appropriate under federal or state law.

Other Information

This is a non-exempt (hourly paid) position and includes a comprehensive benefits package. Benefits include:

• Health insurance
• Dental
• Vision
• Flexible Spending Account (FSA)
• Health Savings Account (HSA)
• Life Insurance
• Sick Leave
• Vacation Leave
• Parental Leave
• Retirement
• Employee discounts
• Tuition reimbursement

Background Check

Employment offer is contingent upon completing a background investigation, including a criminal background check demonstrating your employment eligibility with MGA, as determined by MGA in its sole discretion, confirmation of the credentials and employment history reflected in your application material, and, if applicable, a satisfactory credit check.