Administrative Assistant

Administrative Assistant

Location: Devens, MA
Shift: Monday-Friday 8am-5pm with 1 hour lunch (possibly flexible)
Type: temporary

About the Company:
Our client is a global leader in process development and manufacturing of active pharmaceutical ingredients (APIs), with a focus on specialty and complex chemistry for small molecules, antibody-drug conjugates, oligonucleotides and peptides.

Responsibilities and Functions:
* Coordinate with the Business Development and cross functional teams to plan and organize on-site customer visits.
* Manage all visit logistics and hospitality arrangements, including catering, setting up conference room, swag bags and visitor accommodation.
* Schedule and coordinate preparation meetings and customer visit meetings, including sending calendar invitations and managing attendee availability.
* Develop and circulate draft visit agendas to align internal teams and customer expectations.
* Prepare and coordinate presentation materials and supporting documents for customer visits.
* Serve as the primary point of contact to ensure a seamless and professional customer experience before, during, and after the visit.
* Perform administrative and office support activities primarily for the Site Director and Leadership Team
* Track and coordinate ordering site supplies. (paper products, office supplies, beverages for meetings, etc.)
* Organize and distribute mail throughout site
* Coordinate and arrange meetings and approve conference room access; prepare agendas, reserve, and prepare facilities, and send out appointments for internal departmental meetings.

Benefits:
none

Disclaimer:
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- Ability to perform the job responsibilities
- Team player
- Strong organizational and communication skills
- Great customer service skills