HOAMCO is seeking a detail-oriented Administrative Assistant to provide administrative support for Villages at Lynx Creek community. This position requires an individual who excels at customer service, organization, and ability to prioritize tasks in a fast-paced environment, while handling interruptions as part of the routine, and maintaining professionalism.
The ideal candidate will possess strong communication skills, critical thinking abilities, and a commitment to delivering exceptional service to homeowners, board members, and managers.
This is a full-time position.
Qualifications:
Excellent verbal and written communication skills
Strong customer service orientation
Previous Homeowners Association (HOA) experience a plus
Ability to prioritize workload and manage tasks in a fast-paced environment
Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
Strong organizational and administrative skills
Handle a broad range of administrative duties autonomously
Critical thinking and problem-solving skills
Professional demeanor with attention to detail and commitment to accuracy
Duties:
Provide administrative support for two dedicated community associations.
Utilize Microsoft Word, Excel, Outlook, and other software applications to complete projects and assignments.
Utilizing programs to compile Monthly Management Reports, as well as compiling board packets and supporting documentation for community managers.
Address incoming telephone calls while managing ongoing projects and assignments.
Deliver exceptional customer service to homeowners, board members, and vendors.
Create and distribute professional, polished written communications.
Conduct weekly site visits to evaluate community conditions, confirm compliance, assess property conditions, and proactively identify issues requiring attention.
Coordinate with landscape team to effectively manage and track work orders.
Assist with special projects and perform additional duties as assigned.