Administrative Assistant, Division of Learning
Salary
$3,166.33 - $4,749.50 Monthly
Location
COA - Elizabeth City, NC
Job Type
Full Time
Division
Division of Learning (Staff)
Opening Date
04/27/2026
Closing Date
5/10/2026 11:59 PM Eastern
FLSA
Non-Exempt
About COA:
College of The Albemarle, located in Elizabeth City, North Carolina, is the states first community college, founded in 1961. We strive to transform lives by inspiring and empowering individuals and communities of our seven-county service area. Through our four locations, we provide quality college transfer and career and technical education to residents in northeast North Carolina.
Description
The Administrative Assistant, Division of Learning, will provide comprehensive administrative support to the office of the Vice President of Learning and Center of Teaching and Learning Excellence. The Administrative Assistant will be cross-trained to work as part of an administrative support team for the Executive Assistant to the President.
The Administrative Assistant, Division of Learning receives supervision from the Vice President of Learning.
Examples of Duties
Administrative & Executive Support
Executive Assistance: Provide complex and confidential administrative support to the Vice President of Learning (VPL) and the Center for Teaching and Learning Excellence (CTLE) leadership.
Calendar & Communication: Manage the leadership teams calendars and coordinate the events/conferences using 25Live.
Correspondence: Compose, edit, and distribute various documents, including reports, memos, and mailing lists, from rough drafts or verbal instructions.
Curriculum Coordination: Coordinate workflow processes for curriculum changes to ensure approval requirements and timelines are met, appropriate stakeholders are notified, and changes are appropriately documented and filed.
Policy & Procedures Coordination: Coordinate workflow processes for DOL policies and procedures to ensure approval requirements and timelines are met, appropriate stakeholders are notified, and changes are appropriately documented and filed.
Reception & Liaison: Serve as the primary receptionist for the Division of Learning (DOL), responding to inquiries from students, faculty, and staff, and representing supervisors as requested.
Presidential Suite Liaison: Brief the Executive Assistant regarding documents requiring the President's signature to ensure a smooth workflow.
Fiscal & Logistics Management
Travel & Reimbursement: Coordinate all travel arrangements and process subsequent reimbursement requests for the VPL and CTLE leadership.
Financial Oversight: Reconcile monthly credit card statements for the VPL and assist in maintaining budget records for DOL.
Procurement: Manage, inventory, and order office supplies for the DOL; assist with purchasing orders, check requests, and P-card purchases/reconciliations for the VPL and CTLE leadership as needed.
Meeting & Committee Governance
Academic Affairs Coordination: Manage the Academic Affairs meeting schedule and submission process; attend meetings to record and distribute minutes college-wide.
Staff & Board Support: Record and distribute minutes for various staff and committee meetings.
Board of Trustees Assistance: Assist the Executive Assistant with Board-related activities, including meeting agendas, exhibits, retreats, and annual receptions.
Records & Compliance
Information Management: Maintain, organize, and dispose of departmental files and records in strict accordance with State Retention Guidelines.
Regulatory Review: Verify forms and reports for completeness and compliance with institutional and accrediting agency regulations.
Event & Institutional Coordination
Event Planning: Coordinate large-scale Division events and functions hosted by the VPL.
Commencement Logistics: Collaborate with the Registrar's Office to manage graduation details, including guest invitations
Faculty Excellence Awards Logistics: order plaques, place check requests, and submit tickets to marketing for photo/media release.
Faculty Title Changes: communicate title changes to Human Resources and collaborate on communication release.
Institutional Participation: Serve on college committees and participate in collaborative team activities to support daily operations.
Backup Support & Special Projects
Presidential Suite Backup: Undergo cross-training to provide seamless coverage for the Executive Assistant to the President, managing sensitive communications and financial tasks as needed.
Project Assistance: Execute special projects and other related duties as assigned by the Vice President of Learning.
Professional Standards: Maintain the highest level of confidentiality, professionalism, and ethical standards in all interactions.
Typical Qualifications
Required:
Associates degree in business, marketing, accounting, or related field from a regionally accredited college or university.
Minimum of three years of experience in a professional office environment.
Preferred:
Bachelors degree in business, marketing, accounting, or related field.
Experience in higher education or a non-profit environment.
Strong proficiency in Google Workspace.
Knowledge, Skills & Abilities
Exceptional organizational and multitasking abilities.
Strong communication skills, both oral and written.
Proficient in database management and financial reconciliation.
Ability to work independently and collaboratively in a fast-paced environment.
Discretion and ability to handle confidential information with integrity.
College of The Albemarle is an Equal Opportunity Employer and is committed to providing a welcoming and inclusive learning and working environment. Employment decisions are made without regard to race, color, religion, sex (including pregnancy and sexual orientation), national origin, age, disability, genetic information, veteran status, or any other status protected by applicable federal or North Carolina law and COA policies.
Employment with College of The Albemarle is contingent upon the satisfactory results of background and reference checks.
College of The Albemarle does not provide work visa sponsorships. To be considered for employment, applicants must be permitted to legally work in the United States without employer sponsorship.
Inquiries regarding non-discrimination policies and employment questions may be directed to Human Resources | coa_hr@albemarle.edu
Retirement, Health Insurance., Holidays, Annual/Sick Leave
01
What is your highest education level?
02
How many years of professional office experience do you have?
03
Do you have experience in higher education or non-profit environment?
04
If selected, are you willing to accept a salary offer within the posted salary range, based of education and experience in accordance with the Colleges pay plan?
Required Question
Employer College of The Albemarle
Address PO Box 2327
Elizabeth City, North Carolina, 27906
Phone 252-335-0821 x 2388
Website https://www.albemarle.edu