Location: Miami, FL Annual Salary: Approximately $48,000–$50,000 Schedule: Monday–Friday, 8:00 a.m.–5:00 p.m. Work Arrangement: Fully On-Site
Position Overview
A leading international organization is seeking a professional, dependable, and personable Receptionist/ Administrative Assistant to provide administrative and secretarial support to the President & CEO and Executive Team.
The ideal candidate will have strong administrative experience, excellent organizational skills, a polished professional demeanor, and the ability to work effectively in a fast-paced, multinational environment.
Key Responsibilities
Manage executive calendars and agendas
Provide administrative and secretarial support to senior leadership
Coordinate internal and external meetings, including international meetings
Arrange domestic and international travel
Manage expense reports and related documentation
Prepare correspondence, translations, summaries, and presentations
Coordinate documents and signatures with internal departments and Legal
Notarize documents, if certified
Liaise with internal departments, vendors, and external contacts
Maintain organized files and records
Assist with sponsorship activities and special projects
Handle incoming and outgoing calls and route messages appropriately
Receive and distribute mail, overnight packages, and other deliveries
Prepare DHL and UPS shipments and maintain shipping supplies
Order and maintain office supplies and verify supplier invoices
Maintain telephone directories and internal contact listings
Coordinate with Facilities regarding maintenance requests
Assist with visitor and vendor safety protocols
Assign building access badges to visitors and new employees as directed by HR
Perform general office and administrative duties as needed
Follow company policies, procedures, and established standards
Perform other duties as assigned
Qualifications
Education or training in Executive/Managerial Assistance, Business Administration, or a related field
Minimum 5 years of experience as an Executive Assistant, Administrative Assistant, or similar role within a multinational organization