Compensation: $33,000–$42,000 annually, depending on experience
Paid Time Off: 22-24 days a year
Health/dental/vision Insurance
401k Matching
Career Growth Opportunities
Job Summary We're looking for a detail-oriented Administrative Assistant to manage order processing, inventory coordination, and shipping documentation for our warehouse operations. This role sits at the center of our fulfillment process — you'll work directly in NetSuite to keep inventory, orders, and shipments moving accurately and on time, while coordinating closely with our warehouse team and communicating directly with customers.
This is a great fit for someone who's highly organized, comfortable juggling multiple priorities at once, with excellent written and verbal communication skills and a friendly demeanor.
Responsibilities General
Answer incoming phone calls and route them to the appropriate person
Develop, update, and maintain relevant office procedures
Netsuite & Order Management
Input and maintain data in NetSuite
Receive incoming shipments in NetSuite
Reallocate inventory across sales orders as needed
Print completed orders for fulfillment
Update customer profiles to reflect shipping preferences
Invoicing & Shipping Documentation
Handle invoicing and shipping for outgoing order
Prepare shipping documents
Email customers all relevant documents
Warehouse Coordination
Communicate with warehouse associates to ensure incoming shipments are received promptly
Ensure orders are prepared and completed in a timely manner
Organize and prioritize the shipping queue
Assign orders to be picked, packed, and shipped
What we're looking for
Prior experience with NetSuite (or a comparable ERP/inventory system) strongly preferred
Experience with export/international shipping documentation (SLI, commercial invoices) a plus
Familiarity with shipping carriers (UPS, FedEx, DHL) and their documentation requirements
Strong attention to detail — this role involves a lot of data accuracy and document precision
Comfortable coordinating with a warehouse team and managing shifting daily priorities
Clear, professional written communication for customer-facing correspondence
Highly organized with excellent time management skills and the ability to prioritize projects
Fluent in both English and Spanish.
Numbers & Facts
Location
Doral, FL
Job Type
Full-time
Salary
$33,000–$42,000 Per Year
Skills
Administrative Skillsunmatched
Billingunmatched
Communication Skillsunmatched
Customer Relationsunmatched
Customer/Client Researchunmatched
Data Entryunmatched
Data Qualityunmatched
Dental Insuranceunmatched
Detail Orientedunmatched
ERP (Enterprise Resource Planning)unmatched
English Languageunmatched
Establish Prioritiesunmatched
Health Insuranceunmatched
Multitaskingunmatched
NetSuiteunmatched
Order Managementunmatched
Order Picking/Packingunmatched
Order Processingunmatched
Order/Customer Fulfillmentunmatched
Organizational Skillsunmatched
Presentation/Verbal Skillsunmatched
Salesunmatched
Shipping Documentsunmatched
Spanish Languageunmatched
Telephone Skillsunmatched
Time Managementunmatched
Vision Planunmatched
Warehouse Coordinationunmatched
Warehousingunmatched
Writing Skillsunmatched
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