Administrative Assistant

ADMINISTRATIVE ASSISTANT

Reports To: SVP of Servicing

Who We Are: 

As part of the Larry H. Miller Company, Prestige Financial Services has been a trusted leader in vehicle account servicing for over 30 years. We are committed to delivering exceptional service to our customers while creating opportunities for our employees to grow and succeed, all in support of our mission, "To Enrich Lives."

What We Offer You! 

• Medical/Dental/Vision/Life Insurance/Disability /401k 
• Paid Time Off from DAY ONE! 
• Paid Parental & Adoption Leave 
• Holiday Savings Account with Company Match 
• Dependent Child Scholarships 
• Flexible Shifts 
• Paid Service Days 
• On-Site Workout Room 
• Employee Coffee Shop & Food Market 
• Massage Chairs, Gaming Systems, Foosball and Ping Pong Tables 
• Discounts at Megaplex, Bee’s Games, etc. 

Your Role: As an Administrative Assistant, you will be responsible for providing administrative support across multiple departments within the organization. This role serves as the primary point of contact at the front desk, welcoming visitors, assisting employees and guests, and ensuring a professional and positive first impression of the company. This role is responsible for coordinating administrative processes, maintaining confidential information, supporting company initiatives, and ensuring work is completed accurately, efficiently, and professionally.

The ideal candidate is highly organized, detail-oriented, and managing multiple priorities while exercising sound judgment and maintaining a high level of confidentiality.

Work Schedule:
Monday – Friday | 8:30 a.m. – 5:30 p.m. (In Office)

Wage: $20 per hour or DOE

Responsibilities:

• Serve as the primary receptionist by staffing the front desk during business hours and providing a professional first impression for visitors and vendors and managing visitor check-in procedures.
• Provide administrative support across multiple departments, including document preparation, data entry, records management, filing, and tracking.
• Coordinate meetings, projects, company events, and other departmental initiatives.
• Create employee communications, announcements, flyers, and other internal communications.
• Maintain confidential records and information with a high degree of discretion and accuracy.
•  Support special projects and perform other administrative duties as assigned.
•  Protect the legal, financial, and operational interests of the company through accurate and confidential handling of information.
• Other tasks assigned by management 

Proficiencies:

• Build constructive relationships with people both similar and different to self
• Demonstrates exceptional organizational skills and attention to detail.
• Maintains confidentiality and exercises sound judgment when handling sensitive information.
• Builds positive working relationships with employees, leaders, vendors, and visitors.
• Communicates professionally and effectively, both verbally and in writing.
• Effectively manages multiple priorities while meeting deadlines.
• Takes initiative and works independently with minimal supervision.
• Adapts quickly to changing priorities and business needs.
• Consistently demonstrates professionalism, dependability, and a customer service mindset.

Qualifications:

• High school graduate or comparable
• Administrative or office support experience preferred.
• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint).
• Ability to use office equipment and computers
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion and professionalism.
• Effective time management and ability to multitask

Physical Requirements:

This position is performed in an office environment. Regular, predictable, and full-time onsite attendance is an essential function of the role due to the need for collaboration, training, and operational support. Ability to remain stationary for extended periods. Constantly operate a computer and phone. Frequently communicates with customers, coworkers, and managers about accounts. Able to exchange accurate information in these situations.

We are an equal opportunity employer and value diversity at our company. We do not discriminate because of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions. Please contact us to request accommodation.