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Administrative Assistant - DSD

Seven Counties Services

Louisville, KY

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JOB DETAILS
SKILLS
Administrative Skills, Best Practices, Calendar Management, Career Development, Clinical Assessment, Clinical Competency, Clinical Study Publications, Communication Skills, Customer Support/Service, Customer/Client Research, Data Entry, Demographics, Fax Machines, Financial Planning, Financial Services, Flexible Spending Accounts, Health Plan, Information Technology & Information Systems, Leadership, Legal, Life Insurance, Mail Processing, Medical Records, Microsoft Office, Physical Demands, Presentation/Verbal Skills, Quantitative Analysis, Records Management, Reimbursement, Student Loans, Treatment Plan, Tuition Fees, Voice Mail, Writing Skills
LOCATION
Louisville, KY
POSTED
Today
Job Description:

ESSENTIAL JOB FUNCTIONS

Performs such front-desk/reception functions as meeting and greeting clients and visitors, answering multi-line switchboard, forwarding calls to voice mail or appropriate staff member, taking and delivering messages, checking inclients (including verifying such demographic information as telephone number, mailing address, payer source; collecting payment for services; documenting payment for services; notifying clinician when client arrives); reconciling cash drawer; scheduling client appointments; copying, sorting, and delivering mail; sending and receiving/delivering faxes; meeting with client to review client intake form; and handling difficult customer service interactions, either face-to-face or by telephone. Enters various client data in electronic information system (e. g., client demographics, clinical assessment summaries (CASs), client eligibility information, client transfers, event changes, annual review updates) and enters other program-specific data (e. g., grants, payee) in various databases. Performs such medical records-related functions as building new legal health records; archiving closed legal health records; pulling legal health records for clinicians in advance of client appointments; filing clinical documentation (e. g., progress notes, treatment plans) in legal health record; managing legal health records by creating new volumes when record grows too large for single file; processing disability requests, releases of information, and subpoenas and court orders; generating correspondence to requestors of information; transferring legal health records from one program site to another; ordering closed legal health records from archives; running deficiency reports on legal health records; recovering files; and performing quantitative analyses of legal health records.

EDUCATION
  • Completion of up to 18 months' business school, beyond high school.
EXPERIENCE
  • Three-to-four years' experience working in office setting and performing various clerical or administrative tasks.
  • Advanced knowledge of Microsoft Office Suite.
  • Typing speed 50 - 60 word units per minute.
  • Strong oral and written communication skills.
PHYSICAL DEMANDS
  • Position has no unusual physical demands; individual has discretion about walking, standing, etc.
  • Position requires lifting up to 10 pounds, with occasional lifting of ledgers, medical records, or computer runs.
  • Position may occasionally require walking or standing, stooping, or bending.
  • Occasional exposure to office chemicals or continual use of a video display terminal.
Time Type:
Full time

We continually help our community and employees flourish... one life at a time. As a Seven Counties Services employee there are many benefits to enjoy. Below are just some of the great benefits you might be eligible for with Seven Counties Services.
  • Health & Wellness
    • Medical Coverage
    • Dental Coverage
    • Vision Coverage
    • Flexible Spending Account
    • Health Savings Account
    • Short Term Disability
    • Long Term Disability - Company Paid
  • Financial Wellbeing
    • Competitive Compensation Packages
    • Life Insurance - Company Paid
    • Accidental Death & Dismemberment Insurance - Company Paid
    • 403b Retirement Plan with Company Funded Matching
    • Retirement and Financial Planning Services
  • Career Development and Growth
    • Tuition Assistance Plans
    • Loan Forgiveness options through federal programs (National Health Service Corps & Public Service Loan Forgiveness)
    • Student Loan Repayment Assistance
    • Clinical Supervision toward licensure and reimbursement for certain license applications
    • At Seven Counties Services training is one of our highest priorities. We provide company paid professional training for various skills, certifications, and continuing education
    • Opportunities for growth and movement - We encourage our employees to consider new growth opportunities with us
    • Leadership Academy for our rising stars, supervisors, and leaders
    • Seven Counties Services and Center for Clinical Excellence provide staff with industry best practices and processes
  • Work Life Balance
    • Paid Time Off - Generous PTO for Vacations, Illness, Personal Days, Etc. (10 Paid Holidays)
    • Flexible Work Schedules to promote a Healthy Work Life Balance
    • Employee Assistance Program - assists employees with personal problems and/or work-related problems that may impact their job performance, health, mental and emotional well-being

At Seven Counties Services, we are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and employees without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law.

About the Company

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Seven Counties Services

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