We are seeking a detail-oriented and organized Administrative Assistant to provide administrative support and help ensure the efficient operation of the office. The successful candidate will perform a variety of clerical and administrative tasks, including managing schedules, handling correspondence, maintaining records, and assisting staff and visitors.
Key Responsibilities
Answer and direct phone calls, emails, and other communications.
Greet visitors and provide professional customer service.
Schedule appointments, meetings, and maintain calendars.
Prepare, edit, and distribute correspondence, reports, and presentations.
Maintain filing systems, databases, and office records.
Order and manage office supplies and equipment.
Coordinate travel arrangements and meeting logistics as needed.
Assist with data entry, document management, and record keeping.
Support department projects and administrative initiatives.
Process incoming and outgoing mail and packages.
Ensure confidentiality of sensitive information.
Perform other administrative duties as assigned.
Qualifications
Required
High school diploma or equivalent.
Proven experience in an administrative, clerical, or office support role.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Strong written and verbal communication skills.
Excellent organizational and time-management abilities.
Ability to prioritize tasks and work independently.
Attention to detail and accuracy.
Skills
Administrative support
Calendar management
Data entry and record maintenance
Customer service
Multitasking and prioritization
Problem-solving
Professional communication
Confidentiality and discretion
Working Conditions
Primarily office-based environment.
Standard business hours, with occasional overtime as needed.
Frequent use of computers, phones, and office equipment.
#portland
Numbers & Facts
Location
Eaton, IN
Skills
Administrative Skillsunmatched
Calendar Managementunmatched
Communication Skillsunmatched
Customer Support/Serviceunmatched
Data Entryunmatched
Detail Orientedunmatched
Document Managementunmatched
Establish Prioritiesunmatched
High School Diplomaunmatched
Logisticsunmatched
Mail Processingunmatched
Microsoft Excelunmatched
Microsoft Officeunmatched
Microsoft Outlookunmatched
Microsoft PowerPointunmatched
Microsoft Wordunmatched
Multitaskingunmatched
Office Equipmentunmatched
Operations Managementunmatched
Order Suppliesunmatched
Organizational Skillsunmatched
Plan Meetingsunmatched
Presentation/Verbal Skillsunmatched
Problem Solving Skillsunmatched
Record Keepingunmatched
Schedule Developmentunmatched
Systems Maintenanceunmatched
Telephone Skillsunmatched
Time Managementunmatched
Travel Planningunmatched
Writing Skillsunmatched
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