Administrative Assistant

Date posted: March 13, 2026

Pay: $50,000.00 - $65,000.00 per year

Job description:

Job Title: Administrative Assistant- Data Center Information Technology/Design/Engineer Firm

Job Type: Full-time

Job Location: On-Site Edison, NJ

Administrative Assistant

NJ Data Center growing Information Technology/Design/Engineer Firm is seeking a Project Administrator to join our team. The Project Administrator is responsible for managing the administrative tasks and logistical aspects of data center construction or expansion projects, including coordinating with various teams, tracking project progress, maintaining documentation, and ensuring smooth execution of project activities under the guidance of a project manager, all while adhering to deadlines and budget constraints; essentially acting as the organizational backbone for the project.

Responsibilities include but are not limited to:

1) Support project team on all administrative tasks and duties.

2) Heavy client/vendor/supplier interaction.

3) Preparation of spreadsheet reports, contracts documents, purchase and change order requests, presentations, and correspondence.

4) Receive, maintain and distribute submittals, RFI’s, shop drawings and establish project log to record receipt and disposition of same.

5) Coordinate project meetings and travel arrangements.

6) Maintain electronic and manual database of all project files and archives.

7) Other responsibilities normally performed in the execution of a Project Administrator position according to standard Architectural/Engineering industry practices.

8) Assist architects/engineers with editing/issuing project book specifications (electronic IE: Master Specs).

Qualifications:

1) Three to five years experience in Engineering firms or related fields.

2) BA is recommended.

3) Must exhibit initiative, judgment, and quality in performance and responsibilities.

4) Deadline and detail oriented.

5) Proficiency in Microsoft Office, Word, Excel, Outlook, Power Point.

6) Ability to work well with multi disciplines in a fast paced environment.

Work Schedule:

This is a full-time job position. In office, not remote or virtual.

Normal business hours are Monday thru Friday 8-5pm.

Benefits:

• 401 k match to $3500
• Full health medical/dental/prescription/life insurance (75% paid by employer 20-25% paid by employee)
• After 3/5 years eligibility based on rating for company owned NJ shore house
• Tuition reimbursement for employee
• Subjective year end bonus plan(end September)
• Awards/recognition for superior effort and extraordinary excellence
• Longevity awards 5/10/15/20/25/30 plus years
• After 15 years education assistance for children eligibility
• After 15 years eligibility for additional retirement compensative (elective).

BRUNS-PAK is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, gender identity and/or expression, national origin, disability, veteran, or other protected status.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Tuition reimbursement

Work Location: In person

BRUNS-PAK is a New Jersey based data center engineering firm that helps clients strategize, implement, and provision innovative, resilient solutions for mission-critical data center infrastructure. In an always-on world flooded by data and demanding information connectivity through an ever-expanding array of devices, we deliver robust design/build solutions for cloud, colo, datacenter, and edge environments.

We engineer solutions that balance ultra-reliability with Quality of Service (QoS) demands, storage challenges, environmental responsibility, energy efficiency, capital expenditure (capex) control, and operational expenditure (OPEX) options. With a legacy of over 6,000 successful data center projects across the United States, Canada, and Europe, BRUNS-PAK’s engineering expertise spans cloud, colocation, on-premises, edge, and hybrid infrastructures.