Administrative Assistant (Elections Assistant) - (Unclassified)

Administrative Assistant (Elections Assistant) - (Unclassified)

Salary

$44,617.24 - $66,925.86 Annually

Location

Plato Building, MN

Job Type

Temporary (6 month term limit)

Job Number

2026-00348

Department

Property Tax Revenue Elections

Division

Elctns

Opening Date

07/14/2026

Closing Date

7/28/2026 11:59 PM Central

Union

Unrepresented

FLSA Status

nonexempt

• Description
• Benefits
• Questions

Position Summary

Please Note: This job posting is being conducted to fill temporary (not to exceed 6 months in length) appointments. Applicants chosen for hire from this process will not gain rights or preference for other permanent, Ramsey County jobs.

Come be part of Ramsey County Elections, a nonpartisan office dedicated to administering safe, accurate and accessible elections for more than 300,000 voters across Ramsey County. Located in Minnesota's capital city, our team supports absentee voting, early voting, voter registration, and many other essential election administration functions. Join our team!

The Election Assistant performs a variety of administrative, clerical, and election support duties to ensure the accurate and efficient administration of elections. Supporting the statutory duties of the Ramsey County Auditor as directed by the Division Manager and supervisors. This positions provides general office support, including opening, sorting, and distributing incoming mail; preparing outgoing mail; and creating and sending form letters and other correspondence. The Election Assistant serves as a point of contact for the public by responding to election-related inquiries via telephone, email, written correspondence, and in person. Additional responsibilities include accepting official election documents, reviewing submissions for completeness and compliance with applicable laws and procedures, issuing election-related documents and materials, and processing transactions. The Elections Assistant also supports election operations by organizing, inventorying, preparing, and distributing election supplies and equipment; assembling and fulfilling polling place supplies; and assisting with the testing preparation, and deployment of voting technologies, including completing Logic and Accuracy (L&A) testing and other election equipment duties.

To perform administrative support functions for office support or customer service activities, and responsibilities are typically based with defined goals and processes or methods. Job duties may include records maintenance, public contact and general office services; and to perform related duties as assigned.

To view or print a copy of the complete Ramsey County job (class) description for this position, go to: Job Descriptions. Once at this page, you can browse the alphabetical list or search for a job description.

Examples of Work Performed

• Perform duties relating to forms and records maintenance such as gathering documents and information to establish, maintain and update files; searching files for information; maintaining departmental records and statistics; opening, maintaining and closing case files.
• Perform public contact duties such as receiving and routing phone calls; responding to complaints, inquiries and service requests by phone and in person; directing clients or visitors to proper locations; assisting the public in completing forms; verifying information and data; scheduling appointments for clients or staff; and assigning service requests to program units or staff in accordance with established guidelines.
• Perform general office services to include opening, sorting and distributing mail and preparing outgoing mail; preparing and sending form letters and composing routine letters; scanning documents; and related duties.
• Perform administrative functions in unit assigned, such as; maintaining inventories of office supplies; preparing, or processing contracts/agreements, reimbursements, requisitions, purchase orders and accounts payable forms; generating reports; preparing, checking or processing bills to patients, clients or other agencies; processing payments; and maintaining and balancing accounts.
• Receive, sort, and distribute a variety of correspondence, deliveries, and mail; and scanning and faxing documents.
• May provide training and support to incoming employees.

(The work assigned to a position in this classification may not include all possible tasks in this work and does not limit the assignment of any additional tasks in this classification. Regular attendance according to the positions management approved work schedule is required.)

ESSENTIAL FUNCTIONS: 1, 2, 3, 4, 5.

Minimum Qualifications

Education: High school graduation or equivalent.

Experience: Three years of office support, customer service or administrative experience.

Substitution: Equivalent combination of education and related work experience.

Exam/Screening Process Information

This is a temporary, at-will position. This position requires an open screening and selection process. All applicants who meet the minimum qualifications will be forwarded to the hiring department for further consideration.

Definition of Unclassified from the Ramsey County Personnel Act: Subdivision 1. General. "The appointing authority may discharge employees in the unclassified service with or without cause. Employees in the unclassified service have no right to a grievance appeal from discharge or other disciplinary action under sections 383A.281 to 383A.301. An employee in an unclassified position shall not have tenure but shall be entitled to all benefits associated with tenure such as vacation leave, sick leave, health insurance, and other benefits as determined by the county board."

Criminal Background Checks: All employment offers are conditioned upon the applicant passing a criminal background check. Convictions are not an automatic bar to employment. Each case is considered on its individual merits and the type of work sought. However, making false statements or withholding information will cause you to be barred from employment, or removed from employment.

E-Verify Participation: Ramsey County participates in the federal E-Verify program. This means that Ramsey County will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employees Form I-9 to confirm work authorization. If the Government cannot confirm that you are authorized to work, Ramsey County is required to give you written instructions and an opportunity to contact DHS and/or the SSA before taking adverse action against you, including terminating your employment. Employers may not use E-Verify to pre-screen job applicants and may not limit or influence the choice of documents you present for use on the Form I-9.

Equal Opportunity Employer: Ramsey County provides equal access to employment, programs, and services without regard to race, color, creed, religion, age, sex (except when sex is a Bona Fide Occupational Qualification), disability, familial or marital status, sexual orientation or gender identity, public assistance status, place of residence, political affiliation, or national origin.

Ramsey County is deeply committed to advancing racial equity and promoting diversity and inclusion within all areas of its workforce. The county strives being equitable, inclusive, transparent, respectful, and impactful in how we serve and engage with residents, as well as Ramsey County employees. Advancing racial equity ensures all people who need access to opportunities and services we provide, will receive them. Racial equity is achieved when race can no longer be used to predict life outcomes, and outcomes for all are improved.

To print a paper application for this posting click Paper Application You will need to print this posting and answer the supplemental questions associated with this exam and submit them with your completed paper application.

For further information regarding this posting, please contact: Crystal.Diaz@ramseycountymn.gov

Ramsey County provides a wide range of employee benefits to support health, well-being, and work/life balance. Benefits eligibility can vary depending on union status/contract language. A summary of benefits is provided below. Detailed information is available for review at https://assets.ramseycountymn.gov/files/2026-02/Total%20Rewards%20Guide%202026.pdf

• Medical, dental and vision insurance

• The County contributes a bargained percentage to the medical and dental monthly premium

• Employees choose from four enrollment tiers: Single, Employee + legally married spouse, Employee + Child(ren), Family

• Blue Cross Blue Shield Medical insurance - three plan options including a High Deductible Plan with a Health Saving Account offered. Earn up to $20/month in electronic gift cards for each enrolled employee or spouse for wellness activity

• MetLife Dental Insurance - two plan options offered

• VSP Vision Insurance - Advantage Plan offered

• Pre-tax Benefit Program

• Pre-tax medical, dental, vision monthly premium deduction option

• Dependent and Health Care Flexible Spending Accounts

• County monthly contribution to a Health Savings Account for employees who elect the High Deductible medical plan

• Paid time off

• Vacation hours, accrued based on years of service, ranging from 12 to 25 days per year (pro-rated for part-time employees)

• 11 scheduled holidays and two floating holidays

• Up to eight weeks of 100% paid parental leave, plus additional use of sick time as noted below

• Sick hours accrued at a rate of three weeks per year, which can be used for medical and dental care; injury or illness for you, your spouse or children; the birth or adoption of a child (up to 80 hours) or the death of a family member (up to 40 hours)

• Wellness incentive allows conversion of unused sick time to vacation or pay

• Retirement benefits

• Pension - The county contributes at least 7.5% of your salary to your pension, depending on bargaining unit. Unlike other retirement investments, pension payments are a lifetime benefit once you start collecting payments

• New employees become vested after three years. For the Police and Fire union, employees are vested after 10 years

• Deferred compensation - 457(b) account with employer match

• Health Care Savings Plan - all benefits-eligible employees contribute 1% of gross regular salary to a Health Care Savings Plan account for eligible health care expenses after retirement. Interest accrues tax free. County provides a scheduled contribution after five years of participation

• Transit and parking

• Fully funded Metropass.

• Transportation/parking expenses reimbursement account

• Employee well-being

• Employee assistance program, including telephone counseling, financial counseling, rideshare benefits, etc.

• Wellness programming

• Flexible work policy with hybrid work options for eligible positions

• Life Insurance and Disability leave

• County provided Basic Life coverage - 1x annual salary, minimum $10,000 up to a maximum of $50,000. Optional supplemental coverage available

• Long-term Disability - County provided coverage replaces 40% of the employee's lost income after six months of disability, subject to a $5,000 monthly maximum. Option to purchase an additional 20% income replacement up to $7,500 monthly maximum

• Short-term Disability - option to purchase 60% income replacement coverage with 30, 60 or 90-day waiting period

• Career development

• Tuition reimbursement, up to $4,000 per year

• Online professional development opportunities through the Learning & Development Center

• County employment qualifies as a public service organization for the Public Service Loan Forgiveness Program

• Employee resource groups - help employees build connections through common bonds with colleagues

For information about Ramsey Countys 2026 benefits, visit: https://assets.ramseycountymn.gov/files/2026-02/Total%20Rewards%20Guide%202026.pdf

01

• Select the option that best describes your highest level of completed education.
• High school diploma or GED
• Associates Degree
• Bachelors Degree
• Masters Degree
• Doctoral Degree
• None of the above

02

• If you indicated in the previous question that you have a degree, please describe below your field of study, the name of the school, dates of attendance/completion and type of degree. If you have other formal training and certifications related to this position, you may include that here. If you do not have a degree/college credit, please write N/A in the space below. DO NOT WRITE see resume or see application.

03

• Which best describes your clerical experience?
• Less than 6 months of experience
• At least 6 months of experience but less than 1 year
• At least 1 year of experience but less than 2 years
• At least 2 years of experience but less than 3 years
• 3 years of experience or more

04

• Describe the experience indicated in question above. Include the name of your employer and provide specific details of the work you performed. Do not copy and paste your resume, a job description or indicate "see resume". If you do not have this experience, type "N/A in the space below."

05

Please indicate whether you are fluent in any of the languages below. Check all that apply.

• Hmong
• Karen
• Russian
• Somali
• Spanish
• None of the above

06

Describe your experience working in a county, city and/or state elections office. Include the name of your employer and length of employment. Do not write "see resume" or "see application". If you do not have experience in this are enter "N/A" in the space below.

07

Describe your training and experience working with the Minnesota statewide voter registration system; voter registration and absentee voting; and/or an election judge management system. Include the name of your employer and length of employment. Do not write "see resume" or "see application". If you do not have experience in this are enter "N/A" in the space below.

08

Describe your experience interacting, collaborating, and working with individuals from diverse cultural or ethnic backgrounds. Include the name of your employer and length of employment. Do not write "see resume" or "see application". If you do not have experience in this are enter "N/A" in the space below.

09

Describe your experience working as part of a team to complete a particularly challenging task. Include the name of your employer and length of employment. Do not write "see resume" or "see application". If you do not have experience in this are enter "N/A" in the space below.

Required Question

Employer Ramsey County

Address 121 East Seventh Place

Mail Stop 5200

Saint Paul, Minnesota, 55101

Phone (651) 266-2700

Website http://agency.governmentjobs.com/ramsey/default.cfm