Administrative Assistant - Engineering Enterprise Products Contract

Administrative Assistant - Engineering Enterprise Products (Contract) - 21021 - Bloomberg

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Administrative Assistant - Engineering Enterprise Products (Contract)

Location

New York

Business Area

Engineering and CTO

Ref #

10052815

Description & Requirements

What's the Role?

We're seeking a proactive and highly organized Administrative Assistant to support two Engineering senior leaders, specifically managing ENG Trade Automation & Execution and ENG Risk & Performance Platform. These teams are part of Enterprise Products and collectively represent a growing global organization of 600+ employees.

While this role reports into the Enterprise Products Business Operations Manager, you will work closely day‑to‑day with the two Engineering leaders and their organizations. You'll play a meaningful role in supporting operational effectiveness while also helping strengthen culture, communication, and connectivity across the teams. This role is well‑suited for someone who enjoys building structure, fostering community, and partnering closely with leaders to help large, complex organizations run smoothly.

There is also room for growth in this role. As capacity allows, and where you see opportunity, you'll be encouraged to delve into additional areas - such as identifying process inefficiencies, testing new ways of working, or spinning up ideas that improve how the teams operate and collaborate. This is a role where initiative, curiosity, and thoughtful problem‑solving can add real value beyond day‑to‑day support.

What You'll Do

You'll serve as a trusted administrative partner, helping create structure, clarity, and connection across fast‑moving global teams, responsibilities will include but not limited to:

• Managing calendars for both leaders, including scheduling, prioritization, and preparation for business‑related meetings and engagements.
• Organizing logistics and coordinating day-of for department‑wide events and initiatives. Such as town halls, AMAs, tech talks, and more.
• Partnering closely with the two managers and their leadership teams to support engagement, and team culture.
• Managing expense approvals, assisting with department‑wide newsletters and announcements, preparing polished presentation materials, supporting onboarding activities (desk setup, equipment, and facilities access) and coordinating large desk moves.

What You Bring

• 2-5 years of experience in administrative support, office management, operations, or a related field
• Strong attention to detail with the ability to manage multiple tasks, priorities, and deadlines
• Experience acting as a thoughtful gatekeeper and time‑management partner for senior leaders
• Excellent written, verbal, and presentation skills, with confidence communicating with senior stakeholders
• Proficiency with Google Workspace and Microsoft Office, and comfort collaborating with others using these tools
• Experience supporting senior leaders, global teams, or complex organizations is a plus
• A resourceful, proactive approach with strong judgment and follow‑through
• Comfort working with vendors, budgets, and contracts
• Ability to operate effectively in a fast‑paced, matrixed environment
• Strong interpersonal skills and a collaborative, service‑oriented mindset
• Some experience experimenting with AI tools-or a strong interest in learning how to use them-to enhance productivity and efficiency.

If this sounds like you, we'd love to hear from you.

Salary Range = 30 - 40 USD Hourly

The referenced salary range is based on the Company's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level.

We offer one of the most comprehensive and generous benefits plans available and offer a range of total rewards that may include merit increases, incentive compensation (exempt roles only), paid holidays, paid time off, medical, dental, vision, short and long term disability benefits, 401(k) +match, life insurance, and various wellness programs, among others. The Company does not provide benefits directly to contingent workers/contractors and interns.

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Equal Opportunity

Bloomberg is an equal opportunity employer and prohibits discrimination in employment. It is Bloomberg's policy to provide equal opportunity and access for all persons, and the Company is committed to attracting, retaining, developing, and promoting the most qualified individuals without regard to age, ancestry, color, gender identity or expression, genetic predisposition or carrier status, marital status, national or ethnic origin, race, religion or belief, sex, sexual orientation, self-identified or perceived sex, sexual and other reproductive health decisions, parental or caring status, physical or mental disability, pregnancy, childbirth or related medical conditions, or parental leave, protected veteran status, status as a victim of domestic violence, or any other classification protected by applicable law (each, a "Protected Characteristic"). Bloomberg prohibits treating applicants or employees less favorably in connection with the terms and conditions of employment, in all phases of the employment process, because of one or more Protected Characteristics.

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