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Administrative Assistant - Engineering

Oral Roberts University

Tulsa, OK

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JOB DETAILS
SKILLS
Administrative Skills, Budgeting, Computer Hardware, Computer Software, Editing, Equal Employment Opportunity (EEO), File Maintenance, Housekeeping/Cleaning, Inventory Management, Mail Processing, Meeting Minutes, Microsoft Excel, Microsoft Word, Newsletter, Nonprofit, Purchase Orders, Spreadsheets, Telephone Skills, Time Management, Typing, Writing Skills
LOCATION
Tulsa, OK
POSTED
Today
ABOUT US
Oral Roberts University is a non-profit organization whose staff and faculty actually make a difference in the lives of its students. We pride ourselves on our culture and the values we uphold. Our team is passionate about what we do, and we want you to make us even better!

CURRENTLY ACCEPTING APPLICATIONS FOR ALL POSITIONS UNTIL FILLED.
JOB DESCRIPTION
- FULL TIME
The primary responsibility of this job is to provide administrative and secretarial support for the Chair, faculty, and staff of the School of Engineering.
RESPONSIBILITIES
  • Assists students and department majors with schedules; assigning advisors; informing of upcoming events; submitting forms and other various requests.
  • Oversee the revision of syllabi in a timely manner. Assist the department professors as needed in this project; maintain syllabi files, both current and past. Uploads syllabi online.
  • Assists the department chair with submitting and tracking various forms involved with hiring department faculty.
  • Send/receive and distribute materials sent to the copy center.
  • Keep the department instructors advised of upcoming deadlines and assist them as directed by the Chair.
  • Provide for the day-to-day smooth operation of the department.
  • Maintains office supply inventory, reorders as needed.
  • Process and track purchase order requisitions.
  • Assists in processing room reservations for faculty.
  • Submits maintenance work orders.
  • Reconcile month budget (encumbrance) reports and keep spreadsheet.
  • Enters information into various spreadsheets.
  • Prepare Faculty Load, Sharing, & Overload Reports
  • Assist the Department Chair in the publishing and editing of the annual department newsletter.
  • Compose correspondence.
  • Prepare monthly department meeting agendas and takes and transcribe minutes.
  • Hires; supervises; directors work; corrects electronic timecards for student workers
  • Answers phones, greets visitors; provides information and assistance; takes messages; refers to appropriate personnel.
  • Make copies and run errands for the Chair.
  • Sorts and distributes mail
  • Assist students, secretaries, and others when necessary
  • Assist with meetings, i.e., organize and prepare facilities as needed.
  • Coordinates the annual Hooding Ceremony
  • Minor housekeeping duties.
  • Other duties as assigned
REQUIREMENTS
EDUCATION: Requires a high school diploma or GED

EXPERIENCE/SKILLS/ABILITIES:
  • Must be proficient in Microsoft Word and Excel and knowledgeable of computer hardware and software. Requires excellent keyboarding skills.
  • One year of secretary or two years clerical experience preferred.
  • Must be able to compose correspondence and take minutes.
  • Must be creative and resourceful.
  • Must exhibit and maintain confidentiality.
  • Must possess the ability to recognize needs and implement changes when needed.
  • Must exhibit the ability to complete comprehensive projects with minimal supervision.

Equal Employment Opportunity:

Oral Roberts University promotes equal employment opportunities for all individuals regardless of differences in race, color, religion, sex, national origin, age, disability, or veteran status.

About the Company

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Oral Roberts University

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