Description
McGuire and Hester is a comprehensive sitework construction company with 100-year history of building many of Northern California's most recognizable landmark and infrastructure projects. We offer a full range of services, including pipeline, grading, paving, concrete, landscape and mechanical work, utilizing both conventional and alternative project delivery methods. Our team adage “Together We Build Things Right” sums up our culture and explains what makes McGuire and Hester both an excellent partner and a great place to work.
Job Summary
An Administrative Assistant organizes all administrative functions of the Estimating Department to optimize eciency and accuracy
Reports to
Estimating Administrative Manager
Key Communication Partners
VP/Chief Estimator, Operations Managers, Estimators, Construction Technology Manager, Project Engineer – Estimating, Vice President of Business Development, and Marketing Coordinator
Typical Duties
· Ensures that original plans and specs are recorded and are properly led in the job les
· Order plans and specs as directed by the Vice President of Estimating or Operations Manager
· After the bid, ensure that all information entered into bid database is complete and accurate; follow up with the estimator and owners as appropriate
· Update bid, pre-bid, and bid run calendar
· Organize weekly bid schedule, order plans and specs, subcontractor advertisement, DBE good faith eorts, follow up of unit price from other contractors and marketing database
· Set up and distribute Smart Bid invitations
· Meet all deadlines successfully
· Understands the duties of the Vice President of Business Development and Vice President of Operations and assists in administrative duties whenever possible
· Perform all required advertisements to subcontractors as required in a timely manner to ensure bid requirements are met
· Internally help foster an ecient, productive, environment by getting to know coworkers
· Reward and recognize others for their contributions to the company
Qualications
To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or ability required.
Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.
Education and Experience: A.A. or Bachelor's degree preferred, three or more years administrative support experience, previous construction experience preferred
Language Skills: must be able to read and write in English
Mathematical Skills: understanding basic business math
Reasoning Ability: apply common sense understanding to carry out multiple step instructions with standardized situations with occasional variables
Computer Skills: ten-key by touch; must type at least 50 wpm, must be uent in Google workspace. Individuals in this position will also need to be able to learn new technologies as they evolve or are implemented
Interpersonal Skills: the ability to interface and collaborate with a wide variety of people including clients, employees, managers, and agencies
Certicates, Licenses, and Registration: notary helpful but not required
Benets
Besides a competitive salary and the best retirement package in the industry we offer:
o Family medical, dental and vision
o Company Stock (ESOP)
o 401k Employer Match
o Bonus Program
o Continuing Education Reimbursement
o PTO
o Paid Holidays
o Paid Sabbatical Program
o Personal Financial Planning
We are confident that our retirement plan is the best in the industry.
Compensation
$60,000-$70,000, annually based on skills experience and knowledge .