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Administrative Assistant - Events Support

The Hollister Group, Inc.

Boston, MA

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JOB DETAILS
SKILLS
Administrative Skills, Billing, Communication Skills, Contract Management, Customer Support/Service, Database Administration, Event Management, Follow Through, Fundraising, Google Apps, High School Diploma, Logistics, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Nonprofit, Project Management Software, Purchase Orders, Spreadsheets, Time Management, Volunteer Management
LOCATION
Boston, MA
POSTED
Today
Administrative Assistant

Our client, a respected nonprofit organization, is seeking a dedicated contract Administrative Assistant for approximately 1-2 months to bolster their team during the upcoming fundraising season. In this pivotal role, you will provide vital administrative, operational, and event coordination support for high-profile events. This position offers a unique opportunity to be at the heart of exciting community-based events, ensuring smooth execution and meaningful connections between sponsors, volunteers, and attendees.

Compensation:
$23-$24 per hour*
*Rate listed not guaranteed – potential offers vary based on experience level, qualifications, and internal equity and may be outside of this range.

Applicantsmust be able to work onsite 5 days per week in Boston, MAto be eligible for this position.

If you are interested and meet the qualifications below, apply with your resume for more information!

Responsibilities:
  • Coordinate with the team to streamline event planning and execution activities.
  • Maintain accurate and accessible electronic and physical files related to sponsors, vendors, and event details.
  • Manage deadlines and follow-ups through shared documents, spreadsheets, and project management tools.
  • Organize and prepare event materials, including signage, checklists, and run-of-show documents.
  • Draft, review, and send communication to sponsors, donors, volunteers, and participants.
  • Facilitate registration processes, guest lists, and on-site check-in procedures.
  • Support the set-up and breakdown of event spaces, ensuring all supplies and equipment are in place.
  • Assist with post-event follow-up, including thank-you notes, invoice processing, and reporting.
  • Collaborate with vendors and internal staff on administrative tasks like purchase orders and logistics.
  • Contribute to the successful execution of the event by supporting volunteer coordination and guest experience efforts.

Requirements:
  • High school diploma or equivalent required.
  • One to three years of experience in administrative, event support, nonprofit, customer service, or related fields.
  • Proven ability to support event logistics, manage databases, and communicate effectively with diverse stakeholders.
  • Demonstrated proficiency with Google Workspace (Gmail, Drive, Docs, Sheets, Calendar) and Microsoft Office (Word, Excel, PowerPoint, Outlook).
  • Experience with event management platforms.

Our Commitment to Inclusion & Belonging

The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.

#HGP
#LI-OW1

About the Company

T

The Hollister Group, Inc.

The Hollister Group, Inc. is a women-owned staffing consultancy built around four core values - open communication, passion, integrity, and community. Hollister takes an unparalleled approach to partnering with clients and talent to support them in realizing their personal and business goals. Our over 30 years in business is a testament to the value and energy we place in delivering a consistent experience of excellence and in focusing on the long-term relationship rather than the short-term transaction. This inspires the approach to everything we do. Our Staffing division partners with companies to transform the recruiting process, supporting them to easily recruit, select, and hire the right-fit talent. We collaborate with talent as hands-on advocates, supporting them fully throughout the hiring process. Our goal is extraordinary and sustained success for both hiring companies and talent. Our Staffing clients experience transparent communication and unparalleled ongoing support. Our Cultures division helps organizations with people-centric leaders at the helm to develop effective teams, maximize individual contribution, and transform their work culture to allow for sustainable creativity and impact. Our Cultures clients experience uncommon systemic transformation.

COMPANY SIZE
50 to 99 employees
INDUSTRY
Staffing/Employment Agencies
EMPLOYEE BENEFITS
Paid Sick Days, Performance Bonus, Prescription Drug Coverage, Professional Development, 401K, Employee Referral Program, Flexible Spending Accounts, Employee Events, Retirement / Pension Plans, Work From Home, Game Rooms, Life Insurance
FOUNDED
1988
WEBSITE
https://hollistergroup.com

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