Administrative Assistant - Faith Forward

This is a part-time position, working approximately 10 hours per week with additional hours in May.

The Administrative Assistant provides administrative support to the Faith Forward grant through the Lilly Endowment. The grant serves 20 rural ELCA pastors annually, with an in-person event in May. The overall mission of the Administrative Assistant is to maintain and ensure a high level of productivity in the tasks set forth by the Faith Forward Director.

Essential Functions of Job:

To assist Faith Forward in the following ways:

A. Communications

1. Meet with and communicate with director on regular basis to address daily, weekly, monthly needs

2. Post 1-2 times weekly on social media

3. Use Canva to create posts and edit simple videos

4. Work with Faith Forward Director and Coaches to schedule meetings and interviews

5. Monthly Cohort Zoom Meetings (1st Thursday of each month, 12-1 p.m.) - sending out reminder emails, links, taking attendance as available

6. Check and monitor Faith Forward email accounts

B. Technology/Data Entry

1. Maintain and update contact lists through AirTable bases

2. Using Google Forms and Survey Monkey to gather information

3. Update Web site using WordPress, overseeing notifications, workshop registration and automated forms, writing short stories, etc.

C. Events/Special Projects

• May requires extra hours for preparations and hosting in-person event

• Planning-Setup-Execution-Cleanup for in-person kickoff and celebration events May 16-19

• Handling reservations (hotels, meals, break snacks, transportation, meeting space)

• Preparing supplies, helping prepare curriculum and scheduling (formatting, printing, assembling)

• Communication with pastor participants in preparation for in-person event

• Faith Kits and Gifts

• Printing, coordinating student workers, oversee assembly and shipping for:

• Advent kits

• Lent kits

• Parent and grandparent starter kits

• Christmas gifts for pastors and teams

D. Bookkeeping

• Director and Assistant expenses need to be coded and submitted electronically. Receipts must be printed and organized in order for the month and submitted to the business office be expected due dates.
• Prepare reports Manage reimbursements and payments for all pastors, partners, an student workers, etc. As well as manage subscription fees.

E. Other

1. Work with GV Staff and Faculty for Faith Forward engagement and support (book store, campus services, campus ministry, Luther Memorial Church, business office, advancement office)

2. Work with Evaluator and other Grant providers to execute grant requirements

Qualifications and Requirements:

1. Associate's degree with some course work in general business, marketing or management preferred

2. Good organization and communications skills required

3. Experience working in an academic environment

4. Strong computer and phone skills required

Working Conditions:

1. Requires periodic sitting for long periods while typing on the computer

2. Requires periodic repetitive standing, sitting, standing, sitting, etc.

3. Minor lifting, stretching, stooping, and moving (classroom tables, boxes, chairs, etc.)

All applicants must apply via our online application process. Pre-employment background check required.