Administrative Assistant - Financial Aid

Administrative Assistant - Financial Aid

Salary

See Position Description

Location

Kankakee Community College, 100 College Drive, Kankakee, IL

Job Type

Full Time

Job Number

SS260814

Department

Financial Aid

Opening Date

08/14/2026

• Description
• Benefits
• Questions

Description

Under general supervision, performs responsible and varied administrative assistant work that permits some choice of procedures and some independence of actions in the disposition of routine matters, as it relates to Financial Aid.

Examples of Duties

A. Serves as the primary support for the financial aid front desk which includes performing customer service duties; answers telephone, greets visitors, arranges appointments, and directs telephone and personal callers to proper parties; schedules room reservations and related activities; may disseminate department or institution information; responds to inquiries, problems, and concerns from staff, students, and visitors; anticipates and initiates actions regarding departmental operations; and receives, sorts, opens, stamps, and distributes incoming mail.

B. Counsels students when completing federal student aid and Veteran Affairs applications and paperwork.

C. Assists with preparing files received and monitoring Title IV variance

D. Maintains forms, documents, and student financial aid files in Colleague and institutional network. Provides insight as it pertains to communication management. Responsible for scanning student financial aid records and their disposal policies.

E. Assists in the organization of the return of funds process by preparing attendance memos and managing correspondence between faculty, staff, and students

F. Collaborates with the KCC Foundation on entering and monitoring scholarship awards.

G. Prepares and presents information for financial aid events, including Financial Aid information nights, student orientation, and financial literacy workshops.

H. Supervises and trains student workers.

I. Manages inventory and ordering of supplies along with any purchase orders needed by the Office of Financial Aid.

J. May take and transcribe brief dictation and minutes of meetings.

Minimum Qualifications

A. High school diploma or equivalent with ability to read, write, perform basic arithmetic, and follow verbal and written instructions required; additional specialized and technical training courses preferred.

B. At least one to three years of related work experience required.

C. Computer experience using Microsoft Office or comparable applications required. Able to use the telephone, voicemail, and email; able to manage files and perform basic functions with the current operating system; able to create, format, edit documents and spreadsheets; able to merge documents; able to create and use labels with envelopes; able to create, format, and edit tables, graphs, and charts.

D. Excellent oral and written communication skills required.

E. Demonstrated proficiency in English required.

F. Ability to communicate in other languages desirable.

Supplemental Information

Hiring range: $16.13/hr. min. - $17.74/hr. 1st quartile - $19.35/hr. mid.

Work schedule: between the hours of 8 a.m. - 5:30 p.m.

May work evening and weekend hours, as needed.

2025 KCC Comprehensive Employee Benefits Program

2025 BCBS Summary of Benefits Coverage

01

KCC is a well-known and respected business partner in our community. Our mission and five core values are paramount. One of the five core values is Integrity. That being said, have you ever been terminated, placed on leave, or not had your employment contract renewed for illegal, unethical, or immoral behavior which would contradict our value of integrity?

• Yes
• No

02

If yes, please explain:

03

After reviewing the job description can you perform the essential functions of the job with or without an accommodation?

• Yes
• No

04

Indicate your highest "conferred" degree. (transcript or diploma of highest degree will need to be presented at time of interview)

• High School Diploma or GED equivalent
• Some college credits
• Certificate
• Associates degree
• Bachelors degree
• Masters degree
• None

05

Number of years of employment-related experience?

• Less than 1 year
• 1-3 years
• 4-7 years
• 8 or more years

06

Do you have customer service experience?

• Yes
• No

07

Are you available to work evening hours on weekdays and additional hours for occasional Saturday registrations or informational nights and workshops?

• Yes, I am available to work a regular schedule of evening hours on weekdays and additional hours as needed
• No, I am not available to work evenings or Saturdays
• I would prefer to work days
• I am available to work some evenings

08

Are you able to operate any of office equipment listed below? (mark all that apply)

• Yes, copier
• Yes, shredder
• Yes, microfilm
• Yes, computer
• Yes, fax
• Yes, document scanner

09

Computer experience:

• MS Word or comparable application
• MS Excel or comparable application
• MS Power Point or comparable application
• MS Access or comparable application
• MS Outlook or comparable application

10

List any other computer applications:

Required Question

Employer Kankakee Community College

Address 100 College Drive

Kankakee, Illinois, 60901

Phone 815-802-8128

815-802-8124

Website http://www.kcc.edu