Administrative Assistant

We are seeking a full-time Administrative Assistant for a Home Decor/Wholesale Furniture company in Foothill Ranch, CA!

Schedule: Full-Time, Mon-Fri from 8:30AM - 5:00PM

Department: Marketing

Description:

We are seeking a collaborative and detail-oriented Administrative Assistant to join our team. In this role, you will work under the guidance of our Brand Manager. This is a great opportunity to gain hands-on experience in a fast-paced, team-driven environment with a well-established wholesale furniture brand.

Responsibilities:

* Support the Brand Manager with general design and marketing tasks
* Brand outreach and gathering marketing materials
* Schedule and coordinate events
* Respond to timely email communications
* Create PowerPoint presentations to convey design concepts while ensuring brand consistency
* Assist with purchase orders with our vendors (art, rugs, accessories)
* Data entry within Quickbooks for quarterly sales tax payments
* Assist with any Marketing projects (on an as-needed basis)

Qualifications:

* Positive, collaborative attitude with a willingness to learn
* Knowledge in Microsoft Suite (Outlook, PowerPoint, Excel & Teams)
* Ability to handle a variety of multiple tasks efficiently and meet deadlines
* Strong attention to detail and organizational skills
* Strong communication skills and ability to work effectively in team environment
* Eagerness to learn, take direction and grow within a creative team

Preferred Skills:

* Familiarity with NetSuite is a plus
* Experience in home furnishings, furniture showrooms and/or interior design a plus
* Availability to travel twice a year to the East Coast to assist with event planning and tradeshow setup - all expenses (lodging, transportation, meals, etc.) are covered
* Ability to produce social media content a plus
* Ability to prepare short product videos for website or social media
* Knowledge in AI and how to use AI to streamline and create efficiencies a plus

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.