Administrative Assistant for Academic Affairs

Lycoming College

Williamsport, PA

Apply

JOB DETAILS

JOB TYPE

Full-time

SKILLS

Academic Affairs, Academic Background, Administrative Skills, Billing, Calendar Management, Campaigns, Communication Skills, Community Support, Customer Experience, Customer Support/Service, Detail Oriented, Educational Administration, Event Management, Faculty Administration, High School Diploma, Higher Education, Language Teaching, Mentoring, Microsoft Office, Microsoft SharePoint, Multilingual, Office Equipment, Operational Communications, Operational Support, Operations, Order Supplies, Organizational Skills, Plan Meetings, Proofreading, Purchasing/Procurement, Reconciliation, Record Keeping, Sports, Strategic Planning, Writing Skills

LOCATION

Williamsport, PA

POSTED

2 days ago

Lycoming College is searching for two Administrative Assistants to join their Academic Affairs team!

The Faculty Administrative Assistant is a full-time, 10-month position that provides administrative and clerical support to faculty members and academic departments within Academic Affairs. This role supports daily department operations, coordinates communication and records, assists with events and travel, and plays a key role in supporting Phi Kappa Phi Honor Society and Lycoming College’s Fulbright Foreign Language Teaching Assistants.

The Administrative Assistant for the Center of Enhanced Academic Experiences and the Associate Provost for Academic Excellence is a full-time, 9-month position that provides high-level administrative, operational, and front-office support for academic excellence initiatives within Academic Affairs. This role supports the daily coordination of the Center of Enhanced Academic Experiences, provides direct administrative support to the Associate Provost for Academic Excellence, and serves as a welcoming point of contact for students, faculty, staff, families, and campus partners.

Who We Are:

Founded in 1812, Lycoming College is one of the nation’s oldest and most respected liberal arts colleges. Today, our community of 1,200 active learners from 26 states and territories and 13 countries comprises a student body that is 31 percent domestic students of the global majority or international, all of whom work with our renowned scholars to craft customized combinations of market-driven majors, minors and concentrations across our 52+ academic programs. Students compete in 20 NCAA Division III sports, participate in faculty-driven research, thrive in a robust program of internship experiences, and study abroad in more than two dozen countries. Lycoming College has one of the highest endowment-per-student ratios in the country. The institution is a member of the Annapolis Group of Liberal Arts Colleges and is recognized by U.S. News as a top 100 National Liberal Arts College and the No. 21 Best Value School. Lycoming College is dedicated to providing a high-quality liberal arts and sciences education for all students. Learn more at https://www.lycoming.edu.

The College proudly celebrates and values the principles of inclusive excellence. In its 2021 Strategic Plan, Lycoming College committed to recruiting more faculty and staff from historically underrepresented groups. The community works to foster an inclusive campus community and to support the success of all faculty, staff and students. The College recognizes that a community formed of a wide range of backgrounds and experiences benefits all its members and serves to advance Lycoming’s goal of preparing graduates to become ethical, informed, and engaged individuals.

Lycoming College is an equal opportunity employer.

What will I do in this role?

Both Administrative Assistants will provide professional, reliable, and student-centered administrative support within Academic Affairs. Core responsibilities include managing calendars and communications, preparing documents and reports, maintaining accurate records and files, processing invoices, reconciling purchasing card statements, ordering supplies, coordinating mail, supporting office equipment and technology needs, submitting work order requests, and providing responsive customer service to students, faculty, staff, and campus visitors. Both positions require sound judgment, discretion, and the ability to maintain confidentiality.

The Faculty Administrative Assistant will provide direct support to faculty, department chairs, academic programs, and departmental operations. This position will assist with textbook orders, syllabi collection, letters of recommendation, travel expenses, room reservations, field trip and event arrangements, and occasional test proctoring. The role will also coordinate special events such as colloquia, honor society activities, guest lectures, candidate visits, and distinguished guest itineraries. In addition, this position will support the Phi Kappa Phi Honor Society by assisting with membership invitations, recordkeeping, finances, annual events, lectureship arrangements, and annual reports. The position will also support Fulbright Foreign Language Teaching Assistants by helping with application materials, communications, orientation scheduling, student mentor coordination, and ongoing academic-year support.

The Administrative Assistant for the Center of Enhanced Academic Experiences and the Associate Provost for Academic Excellence will provide direct administrative support to the Associate Provost and assist with the operational needs of the Center. This position will coordinate meetings, agendas, materials, room reservations, minutes, follow-up communication, scheduling priorities, front-office services, data tracking, communication campaigns, shared digital resources, website and SharePoint content, and academic excellence programming. The role will also support student academic success initiatives, faculty-facing events, student outreach, referrals, reporting needs, office workflows, and collaboration with campus partners.

What Are We Looking For?

We are looking for organized, dependable, and service-oriented professionals who enjoy supporting students, faculty, staff, and campus partners in a busy academic environment. Successful candidates will be able to work independently, manage competing priorities, communicate clearly and professionally, maintain accurate records, and exercise discretion with confidential information. Candidates should bring strong writing and proofreading skills, sound judgment, attention to detail, and a commitment to providing a positive and welcoming experience for all members of the College community.

For both Administrative Assistant roles, a high school diploma is required. An associate’s degree or bachelor’s degree is preferred but not required. Candidates should have a minimum of two years of significant experience in an office or administrative support setting, strong Microsoft Office or Microsoft 365 skills, the ability to learn new applications, and the ability to plan, coordinate, and support work involving multiple constituents.

Experience in higher education, Academic Affairs, student support, or a professional office environment is preferred. Experience supporting senior leaders, managing calendars, coordinating meetings, working with shared digital resources, and maintaining confidentiality is also helpful.

To Apply:

Submit a cover letter, resume, and contact information for three professional references. Candidates who apply by July 31, 2026, will receive priority consideration. Compensation details will be shared with those candidates who make it to the first-round interviews. A post-offer criminal background check will occur.

About the Company

Lycoming College

Resume Resources

Free Resume Templates Free Resume Builder