Administrative Assistant for Data Entry & Billing Support

Position Overview

Ultimate Staffing Services is actively seeking an organized and detail-oriented Administrative Assistant for Data Entry & Billing Support in California. This role is perfect for candidates with experience in administrative, clerical, office support, data entry, or billing assistance. The position requires a blend of office support, data entry, and billing verification tasks, ensuring smooth operations within the company.

Responsibilities

Administrative, Clerical & General Administrative Duties:

• Process and maintain internal forms according to established procedures.
• Review documents for completeness, accuracy, and required information.
• Communicate professionally via email, phone, and written correspondence.
• Research and verify information using internal databases.
• Maintain organized records and documentation.
• Follow detailed office procedures and company guidelines.
• Collaborate with supervisors to resolve administrative issues.
• Support daily operational and document-processing functions.
• Ensure timely completion of assigned work and deadlines.

Data Entry Responsibilities:

• Enter and update information in internal systems.
• Verify form details against company databases.
• Review large volumes of documents for accuracy.
• Maintain a high level of accuracy when processing information.
• Perform 10-key data entry and numerical input.
• Meet established productivity and quality standards.
• Process a high volume of electronic files and forms.

Billing, Numerical & Analytical Responsibilities:

• Verify pricing and billing-related information.
• Perform calculations including addition, subtraction, multiplication, percentages, decimals, and fractions.
• Review billing forms for accuracy and completeness.
• Compare information against established pricing guidelines.
• Identify discrepancies and escalate issues for resolution.
• Assist with billing-related document processing and reconciliation.

Qualifications

• Bachelor's degree is required.
• 2-5 years of administrative experience, billing support experience preferred.
• Must type a minimum of 45 WPM and complete an Excel Test.

Required Work Hours

Monday to Friday, 6:00 AM - 2:30 PM with a 30-minute lunch break.

Benefits

• Hybrid work schedule with occasional visits to San Dimas HQ for events or training once a quarter.
• Equipment provided.
• Reliable high-speed internet required.

Additional Details

Salary: $24 per hour.

This position involves around 0% travel time.

Keywords

Hybrid, Office Support, Data Entry, Billing Support

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.