Job Summary We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.
Responsibilities
Answer incoming phone calls and route them to the appropriate person
Schedule appointments and maintain a calendar
Organize meetings and take accurate minutes
Write emails, memos, and letters and distribute them appropriately
Handle requests and queries appropriately.
Collate and distribute mail.
Organize and maintain office filing system, both electronic and physical.
Maintain documentation of Vendors and contractors.
Review and pay invoices/bills and ensure packaging slips are filed accordingly.
Assist with office personnel and oversee the operation.
Ordering and source office supplies and parts.
Maintain employees' files and their insurance benefits.
Maintain valid Contractor's certificate of Insurance, licenses, certificates, and business tax certificates.
Qualifications
Must possess proficient computer skills and be willing to adapt to learn new technology.
Must have proficiency in the English language.
Outstanding organizational and time management skills.
Up-to-date with the latest office gadgets and applications.
Ability to multitask and prioritize daily workload.
Excellent verbal and written communications skills.
Maintain discretion and confidentiality.
Possess a valid California Driver's License.
Numbers & Facts
Location
Fremont, CA
Job Type
Full-time
Skills
Administrative Skillsunmatched
Billingunmatched
Calendar Managementunmatched
Communication Skillsunmatched
Computer Skillsunmatched
Dental Insuranceunmatched
Documentationunmatched
Driver's Licenseunmatched
English Languageunmatched
Establish Prioritiesunmatched
Health Insuranceunmatched
Insurance Documentationunmatched
Mail Processingunmatched
Meeting Minutesunmatched
Multitaskingunmatched
Order Suppliesunmatched
Organizational Skillsunmatched
Plan Meetingsunmatched
Presentation/Verbal Skillsunmatched
Systems Maintenanceunmatched
Telephone Skillsunmatched
Time Managementunmatched
Vision Planunmatched
Writing Skillsunmatched
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