Acquisitions Management, Administrative Skills, Artificial Intelligence (AI), Business Support, Communication Skills, Cross-Functional, Detail Oriented, Establish Priorities, Expense Reports, Follow Through, Human Resources, Leadership, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Onboarding, Operational Communications, Organizational Skills, Problem Solving Skills, Strategic Planning, Talent Management, Team Player, Time Management, Willing to Travel
About the Role
As an Administrative Assistant at Gap Inc., you will support multiple VP / SVP executives on the HR Senior Leadership Team, ensuring seamless day-to-day operations and delivering comprehensive, high-level administrative support. Partnering closely with the Heads of HR for Talent Acquisition, Talent Management, and Inclusion & Belonging, you will serve as a trusted partner – proactively managing competing priorities, optimizing executive effectiveness, and enabling focus on strategic initiatives.
A key aspect of the role is managing executive time and focus with strong judgment and decision making, ensuring alignment to the most critical business needs. You will build strong relationships across the organization, navigate complexity with agility, and contribute to a collaborative, inclusive, and high-performing team environment.
What You'll Do
Operate with a high level of autonomy, exercising sound judgment, discretion, and professionalism in a fast-paced environment with multiple stakeholders.
Manage highly complex and dynamic calendars across multiple executives, prioritizing critical meetings and resolving conflicts with a strong understanding of business priorities and impact.
Partner cross-functionally to support business updates, communications, and operational priorities, fostering strong relationships across teams and levels.
Coordinate internal and external meetings, ensuring alignment, preparedness, and effective follow-through on action items.
Arrange domestic and international travel, anticipating needs and delivering a seamless experience across multiple leaders.
Leverage tools and technology, including AI and core administrative systems, to streamline workflows and improve efficiency.
Support onboarding processes to ensure a smooth and organized experience for new team members.
Handle expense reporting with accuracy, timeliness, and strong attention to detail.
Who You Are
Experience supporting multiple senior leaders, with the ability to manage competing priorities and protect executive time.
Strong critical thinking skills, with the ability to assess competing demands and make sound decisions.
Proactive approach to anticipating needs, taking initiative, and solving problems.
Strong communication skills, with the ability to engage effectively across all levels of the organization.
Collaborative and inclusive mindset, with the ability to build alignment and work effectively across teams and stakeholders.
Exceptional organizational and time management skills, with a high level of attention to detail.
High degree of professionalism, discretion, and ability to handle sensitive information.
Advanced proficiency in Microsoft Office (Excel, PowerPoint, and Outlook), with comfort leveraging technology and AI tools to drive efficiency.
T
The Gap
Doris and Don Fisher opened the first Gap store in 1969 with a simple idea -- to make it easier to find a pair of jeans and a commitment to do more. Over the last 46 years, the company has grown from a single store to a global fashion business with five brands -- Gap, Banana Republic, Old Navy, Athleta and Intermix. Gap's clothes are available in 90 countries worldwide through 3,300 company-operated stores, almost 400 franchise stores, and e-commerce sites and is still growing.
Many companies work to improve their services and businesses every day by using GAP Testers who anonymously go into various places and report back to the companies on everything from cleanliness, customer service to quality control. Being a tester is a very flexible, fun job with lots of benefits.