Administrative Assistant

North Carolina Agricultural & Technical State University

Greensboro, NC

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JOB DETAILS

SALARY

$37,833–$45,000 Per Year

SKILLS

Administrative Procedures, Administrative Skills, Administrator Documentation, Agricultural Engineering, Agricultural Science, Agriculture, Animal Husbandry, Apple iPad, Calendar Management, Community Support, Conduct Studies, Copying Machines, Customer Support/Service, Database Administration, Detail Oriented, Document Scanners, Electrical Components, Environmental Sciences, Equipment Maintenance/Repair, Faculty Administration, Food Services, Inventory Management, Journalism, Leadership, Mail Processing, Microsoft Office, Microsoft Outlook, Order Management, Order Supplies, Performance Analysis, Performance Reviews, Printers, Proofreading, Property Management, Purchase Orders, Records Management, Recreation, Research Grants, Research Skills, Status Reports, Student Services, Telephone Skills, Writing Skills

LOCATION

Greensboro, NC

POSTED

1 day ago

Posting Details

Classification Information
Position/Classification Title
Administrative Support Spec

Classification Type
SHRA

Position required to work during periods of adverse weather or other emergencies:
A - All Emergency and Pandemic On SIte

Minimum Experience/Education

High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Preferred Years Experience, Skills, Training, Education
Two year degree, with at least one year of related office experience, or equivalent combinations of training and experience.

Required License or Certification

Position Overview
Primary Purpose of Position
Under the supervision of the Director of Research and Extension Farm Operations, this position will serve the administrative needs for the University Farm, Farm Pavilion and the Urban Food Complex. Associated duties in this position include, but are not limited to planning activities, database management, records administration, answering phones, ordering equipment and supplies, and other administrative duties as assigned.

Primary Function of Organizational Unit
N.C. A&T is a public, land-grant, doctoral research institution and has been the largest historically Black university in the country for the past decade. With an enrollment of 14,311 students in Fall 2024, the university offers 59 undergraduate degree programs, 36 master's programs, and 12 doctoral programs. It is America's top producer of Black graduates in Engineering and Agricultural Science bachelor's programs, as well as a top five producer in numerous additional disciplines, including Liberal Arts and Communications/Journalism. It also ranks no. 3 in master's degrees awarded to Black graduates in Engineering Technologies and Related Fields, no. 4 in master's degrees in Engineering, and no. 11 best business school for women in the nation. Nationally recognized for its leadership and excellence in STEM education and research, N.C. A&T is classified as "R2-High Research Activity" in the Carnegie Classifications and is poised to achieve "R1-Very High Research Activity" status. It also holds Carnegie's earned credential in Community Engagement and the Association of Public and Land-Grant Universities (APLU) Innovation and Economic Prosperity designation. With an annual economic impact of $2.4 billion, N.C. A&T plays a vital role as a higher-education economic driver in North Carolina's Piedmont Triad region and across a state that is ranked No. 1 in the nation for the second straight year as "best for business" by the CNBC financial network. The University Farm is a vital component of the College of Agriculture and Environmental Sciences, which is the oldest academic unit at North Carolina A&T State University. The primary purpose of the farm is to provide resources in the form of land, animals, water, personnel, expertise, equipment and facilities to researchers conducting studies in agriculture and serve as an outdoor laboratory for the CAES. The University farm is a 492 acre unit owned by the university with 15 permanent employees, 2-4 temporary employees and numerous student employees; annually and seasonal.

Work Hours
8-5 Monday-Friday

Is this position eligible for a remote or hybrid work arrangement, consistent with university and state policies.
On-site (Employees are primarily in the office and/or have a critical job requirement that requires dedicated office space on-site)

Key Responsibilities and Related Competencies
Required Competency
Information/Records Administration

Duties
Performs administrative support tasks such as proofreading, composing emails, correspondence, coordinating mailing, opening and distributing mail, preparing documents as needed. Searches via the internet.

Creates and edits administrative documents associated with the department's primary business.

Pays attention to detail and maintains accurate paper filing of status and monthly reports, incident reports for students and staff.

Executes and performs necessary job tasks related to securing purchase orders.

Maintains the daily shared calendar on Microsoft Office 365/MS Outlook scheduling appointments and events for the Farm Superintendent.

Provides log sheets for keys being requested for rooms on the University Farm, people having access to conference rooms in the Pavilion and the electrical equipment room, and performance evaluations sent to the Deans office for signature.

Supervises the inventory of items in the departments for Property Management on behalf of the Farm Superintendent

Required Competency
Office Technology

Duties
Assists with the establishment of systems to streamline office flow via use of computers and other technology driven devices to ensure effectiveness and efficiency of administrative procedures.

Utilizes and stays current with new software and technologies in order to prepare documents and reports.

Utilizes copiers, printers, scanners, projectors, iPads, and a variety of office technologies to perform work.

Uses Aggie Access for time sheet reporting for self-service and student workers' timesheets per request.

Utilizes Aggie Mart to make requisitions and purchases

Required Competency
Client/Customer Service

Duties
Greets personnel entering the office, determine the nature and purpose of visit and directs or escorts them to the appropriate person or area.

Receives incoming calls, screens and forward calls, providing detailed information when taking messages.

Listens and responds appropriately to the needs of the students based on their inquiries and refers them to the appropriate offices in the building or on campus.

Provides excellent customer service to students, faculty, administrators, staff, community supporters and others in a prompt, professional, ethical and courteous manner.

Required Competency
Work Coordination/Planning

Duties
Serves as the building representative for certain buildings at the Farm, manages work order requests, and the distribution of keys for buildings.

Serves as the contact person for work orders through the Facilities Department for the University Farm.

Serves as the contact person to request service from IT on Cherwell.

Calls for service repairs of machines and food service for meetings when needed.

Keeps record of current and past tasks on the workboard.

Position Information
Working Title
Administrative Assistant

Competency Level
Journey

Position Number
007564

Recruitment Range
$37,833 - $45,000

FLSA
Non-Exempt

Appointment Type
Permanent - Full-time

FTE

If Time Limited, Appointment Length

Organizational Division
Animal Sciences

Organizational Location
College of Ag & Environ Sciences

Organizational Unit
University Farm

Posting Detail Information
Posting Number
SHRA3167

Open Date
04/16/2026

Close Date
05/08/2026

Special Instructions to Applicant
You must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application. Applicants seeking Veteran's Preference must attach a DD 214 form. Certificate of Release or Discharge from Active Duty with your application during the process of applying to the job posting. Final candidates are subject to criminal and sex offender background checks. North Carolina A&T State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. North Carolina A&T State University is an Equal Opportunity and Affirmative Action Employer. No one who applies or seeks employment will be denied admission to or employment at North Carolina A&T State University on the basis of race, religion, color, national origin, sex, age, disabling condition, veteran status, political affiliation, genetic information or sexual orientation and sexual identity.

Employee Benefits available to NC A & T permanent employees include the following and more;

Accrued Vacation and Sick Leave for Eligible Employees
Community Service Leave
Aetna - State Health Benefits of North Carolina
NCFlex - Vision, Dental, Flexible Spending Account, Life Insurance and more
12 Paid Holidays
Teachers and State Employees Retirement System (TSERS)
Optional Supplemental Plans - 401k, 403b, 457b and 457
Employee Assistance Program (EAP)
Campus Recreation Center Discount
University Bookstore Discount
and more

This position may be eligible for a remote or hybrid work arrangement, consistent with university and state policies. N.C. A&T employees are generally required to reside in North Carolina, within a 2-hour commuting distance of their assigned duty station.

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North Carolina Agricultural & Technical State University

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