Administrative Assistant

The Administrative Assistant will provide essential support to Managing Directors in a trading floor environment, ensuring smooth day-to-day operations. This role demands strong international travel coordination, calendar management, and fast paced coordination on behalf of senior leaders.

Client Details

This is a top ranked investment firm headquartered in Greenwich, CT with offices across the country and the world.

Description

• Manage calendars, appointments, and schedules for team members.
• Coordinate domestic and international travel arrangements and prepare detailed itineraries.
• Handle incoming and outgoing correspondence, including emails and phone calls.
• Prepare and edit documents, presentations, and reports as needed.
• Maintain and organize records, files, and office supplies.
• Assist with meeting preparation, including agendas and minutes.
• Support team projects by ensuring timely completion of administrative tasks.
• Act as a liaison between departments and external contacts.
• Act as a true gatekeeper to executive leaders.

Profile

A successful Administrative Assistant should have:

• 6+ years of executive support experience, ideally in a trading floor environment.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency with office software, including AI implementation and Excel usage.
• Attention to detail and the ability to meet deadlines.

Job Offer

• Competitive salary ranging from $100-110K USD.
• Overtime eligibility (offering extensive additional income to total compensation).
• Comprehensive benefits package including health, dental, vision, and 401k with generous match.
• Opportunity for long-term career growth in a fast paced, dynamic environment.

Interested in taking the next step in your administrative support career within a fast paced financial firm? Apply today.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.