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Administrative Assistant Jobs in South Carolina

Administrative Assistant, Grounds Maintenance

Saluda Hill Landscapes
  • Lexington, South Carolina
    Today

    Job Description

    Grounds Maintenance Administrative Assistant

    Location: Saluda Hill Landscapes, Lexington
    2025 Industrial Blvd.
    Lexington, SC 29072
    Pay: Starting at $25/hour
    Reports to: Grounds Maintenance Division Manager

    Full-time position
    Office-based with occasional visits to job sites as needed.
     
    Company Overview
    Saluda Hill Landscapes, founded in 1991, is an award-winning landscaping company recognized as one of the 2025 SC Top Workplaces. We specialize in commercial landscape design, installation, and maintenance while fostering a supportive and trusting workplace culture. Our commitment to employee growth and satisfaction makes us a leader in the landscaping industry.

    Summary
    We are seeking a highly organized, dependable, and detail-oriented Grounds Maintenance Administrative Assistant to support our Grounds Maintenance division at our Lexington office. This role is essential to keeping daily operations organized, assisting with administrative processes, and ensuring effective communication between field crews, management, and other departments.
     
    The ideal candidate is proactive, adaptable, and comfortable managing multiple responsibilities in a fast-paced environment. This individual will play an important role in supporting the Grounds Maintenance team and helping ensure operations run smoothly and efficiently.

    Key Responsibilities
    Administrative and Office Support
    • Provide daily administrative support to the Grounds Maintenance Superintendent, Field Managers, and other team members.
    • Maintain accurate and organized records, files, reports, and departmental documentation.
    • Assist with data entry, document preparation, and general administrative tasks.
    • Track and organize important operational information to ensure records remain accurate and up to date.
    • Proactively identify administrative needs and assist with additional responsibilities as needed.

    Scheduling and Operations Coordination
    • Assist with coordinating daily crew schedules, maintenance routes, and job assignments.
    • Communicate scheduling updates and operational changes to management and field teams.
    • Help track job progress, work orders, and completed services to support efficient daily operations.
    • Coordinate with team members to ensure necessary information and resources are available for scheduled work.
     
    Estimating Support
    • Support the estimating process by organizing information and assisting with the preparation of bids and proposals.
    • Coordinate with internal teams to gather the details needed for accurate and timely estimates.

    Billing and Financial Support
    • Assist with preparing, organizing, and processing invoices and billing documentation.
    • Maintain accurate records of completed work and supporting documentation for billing purposes.
    • Work closely with the accounting department to ensure timely and accurate financial processes.
    • Help identify and resolve discrepancies in billing records and operational documentation.

    Customer Service and Communication
    • Assist with responding to customer inquiries and directing requests to the appropriate team members.
    • Maintain professional and timely communication with customers, vendors, field crews, and management.
    • Serve as a point of contact between the Grounds Maintenance division and other company departments.
    • Help ensure customer requests, service updates, and important information are properly documented and communicated.

    Operational and Team Support
    • Assist with organizing work orders, service requests, and other operational documents.
    • Support the tracking of equipment, materials, and supplies as needed.
    • Help prepare reports and maintain information used to monitor departmental performance.
    • Assist management with special projects, process improvements, and other departmental needs.
    • Take on a variety of responsibilities to help the Grounds Maintenance team operate efficiently.

    Qualifications
    • Strong organizational and multitasking skills.
    • Excellent written and verbal communication abilities.
    • Strong attention to detail and ability to maintain accurate records.
    • Ability to prioritize tasks and manage multiple responsibilities in a fast-paced environment.
    • Proficiency in Microsoft Office, including Excel, Word, and Outlook.
    • Strong problem-solving skills and ability to work independently.
    • Professional and dependable with a willingness to support team members.
    • Ability to handle confidential information with discretion.

    Preferred Skills
    • Previous experience in an administrative assistant, office coordinator, or operations support role.
    • Experience in the landscaping, grounds maintenance, construction, or related industry.
    • Familiarity with scheduling, work orders, invoicing, and operational reporting.
    • Knowledge of landscape maintenance equipment, materials, and terminology.
    • Experience working with field service management or scheduling software.

    Company Culture and Character Expectations
    Our company cultivates a culture of collaboration, innovation, and integrity. We value team members who demonstrate unwavering ethics, strong character, and a commitment to maintaining the highest standards of integrity in all their actions. We expect our team to engage in respectful and open daily interactions, fostering a positive and inclusive work environment. By upholding these principles, we aim to create a workplace where trust, professionalism, and mutual respect thrive, contributing to the collective success of our team and the organization as a whole.

    Safety Protocols
    We prioritize the safety and well-being of our team members. We expect every team member to adhere strictly to safety standards and protocols, demonstrating a commitment to creating a secure work environment. This includes the proper utilization of safety equipment, following established protocols for tasks, and promptly reporting any safety concerns or incidents. Team members are encouraged to actively engage in safety training and to communicate effectively with colleagues to ensure a collective awareness of potential hazards. By consistently prioritizing safety, we aim to create a workplace that promotes the health and security of every team member.

    Benefits
    • Health Insurance
    • Vision Insurance
    • Dental Insurance
    • Life Insurance
    • Paid Time Off
    • Holiday Pay
    • Professional Development Assistance
    • Profit Sharing
    • Company Cell Phone

    Ability to Commute
    Lexington, SC 29072 (Required)

    Work Location: In person

    Numbers & Facts

    LocationLexington, South Carolina
    Websitehttps://www.saludahill.com

    Skills

    • Accountingunmatched
    • Administrative Skillsunmatched
    • Billingunmatched
    • Billing Recordsunmatched
    • Cellular Telephoneunmatched
    • Communication Skillsunmatched
    • Constructionunmatched
    • Customer Support/Serviceunmatched
    • Data Entryunmatched
    • Detail Orientedunmatched
    • Documentationunmatched
    • Establish Prioritiesunmatched
    • Financial Supportunmatched
    • Groundskeepingunmatched
    • Landscapingunmatched
    • Maintenance Servicesunmatched
    • Microsoft Excelunmatched
    • Microsoft Officeunmatched
    • Microsoft Outlookunmatched
    • Microsoft Wordunmatched
    • Multitaskingunmatched
    • Needs Assessmentunmatched
    • On Site Supportunmatched
    • Operational Supportunmatched
    • Operationsunmatched
    • Operations Managementunmatched
    • Organizational Skillsunmatched
    • Performance Analysisunmatched
    • Presentation/Verbal Skillsunmatched
    • Problem Solving Skillsunmatched
    • Process Improvementunmatched
    • Proposal Writingunmatched
    • Reconciliationunmatched
    • Record Keepingunmatched
    • Reporting Skillsunmatched
    • Resource Managementunmatched
    • Safety Equipmentunmatched
    • Safety Standardsunmatched
    • Safety Trainingunmatched
    • Time Managementunmatched
    • Writing Skillsunmatched

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