Administrative Assistant - Guidance

Dover-Sherborn Middle School is seeking a ten month School Guidance Administrative Assistant to begin August 18, 2026. To provide support to the Middle School Guidance Department and the Director of Guidance. This is a school year position.

Minimum Qualifications:

• High School Diploma or Equivalent
• Associate Degree preferred
• Previous secretarial/administrative assistance experience, preferably in an educational setting
• Excellent communication and interpersonal skills
• Strong organizational skills, attention to detail and deadlines
• Ability to manage a fast paced office environment
• Strong computer skills and demonstrated knowledge of Microsoft Office, Google Platform, SIMS
• Typing (minimum of 50 wpm)
• Ability to work cooperatively with all constituencies within the school community (students, parents, co-workers, faculty and administration)
• Enjoys working with middle school aged children

Essential Responsibilities include:

• Provide overall secretarial support to the counseling staff
• First line of communication and information for Guidance Office
• Provide back up support to the Main Office as needed
• Manage the clerical paperwork and data entry for all new student registrations, requiring additional summer hours (approx. 1 x week)
• Works closely with members of the technology department to manage the SIMS reporting data
• Performs office duties in order to maintain accurate school records, including MCAS and other standardized testing results.
• Updates, edits and manages all guidance publications, website and materials
• Performs daily routine administrative duties: answering incoming calls/emails, sorting and distributing mail, date stamping departmental mail, preparing correspondence as requested
• Responsible to maintain common areas of office, updates the office bulletin boards and visual office materials
• Maintains all office supplies and materials
• Manages counselors' appointment calendars and Guidance Conference Room calendar
• Completes and distributes counselor appointment slips and organizes group meetings and guidance field trips as requested
• Prepares monthly enrollment statistics for the Administration
• Provides clerical support for departmental projects such as curriculum lessons private school applications, course selection and high school transition
• Maintains confidentiality of all records and information that occurs within the Guidance Office and school
• Other duties assigned by the Director of Guidance

Hourly Rate: $23.00-$24.00