Administrative Assistant

We are seeking an Administrative Assistant to support the ODMS team, Training Coordinators, and department leadership. This role is ideal for an organized, detail-oriented administrative professional who is comfortable managing documents and records, supporting training activities, and learning new systems and technologies.

Key Responsibilities

• Provide general administrative and clerical support to the ODMS team and department.
• Manage and organize electronic files and shared folders.
• Support records retention and records management activities.
• Scan, digitize, and maintain documentation in electronic systems.
• Assist with document and procedure management.
• Support training programs and Training Coordinators.
• Assign and track training completion dates in various systems.
• Maintain and transfer training documentation into electronic systems.
• Assist with meeting logistics, supplies, visitor requests, and other office activities as needed.
• Maintain office supplies and assist with basic office equipment troubleshooting.
• Collect and process receipts and assist with expense reporting.
• Research and coordinate occasional travel arrangements.
• Use Microsoft Office and other business software applications.
• Follow established procedures and escalate issues when appropriate.
• Maintain a strong focus on safety, quality, accuracy, and timely completion of assignments.

Required Qualifications

• Previous administrative or clerical support experience.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Strong organizational and document management skills.
• Excellent attention to detail and follow-through.
• Ability to follow established processes and procedures.
• Strong computer skills and ability to learn new systems and tools quickly.
• Good communication and problem-solving skills.
• Ability to work independently while also supporting a team.
• TWIC card required.

Preferred Experience

Experience with any of the following is highly valued:

• Records management or document control
• Document digitization
• Training coordination or training administration
• Compliance documentation
• Learning/training management systems
• File share or electronic document management
• Administrative support in a manufacturing, industrial, or plant environment

Ideal Candidate

The ideal candidate is organized, process-driven, adaptable, and proactive, with strong administrative skills and the ability to learn new technology quickly. We are looking for someone who takes ownership of assigned tasks, maintains accurate records, communicates effectively, and can work with minimal day-to-day coaching.

Work Environment: Primarily office-based, with occasional travel between plants/buildings within the site. Standard daytime hours with limited PPE requirements when entering certain areas.

Why work at G-Tech?
G-Tech is a woman-owned company that values your ideas, encourages your growth, and always has your back. When you work at G-Tech, not only do you get health and dental benefits, but you also have training opportunities, flexible/remote work options, growth opportunities, 401K and competitive pay. Apply today!

G-Tech is an Equal Opportunity Employer (EOE), all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

By submitting your application, you acknowledge that recruiting technologies, including AI-assisted tools, may be used to support candidate evaluation, sourcing, matching, and communications.