District Mission
Whitnall is a unique school district that is proud to serve approximately 2,500 students in the Village of Hales Corners, part of the City of Greenfield, and part of the City of Franklin. The Whitnall School District staff is driven by our passion statement: The Whitnall School District engages learners in safe, academically challenging, and supportive experiences so that all students can reach their personal learning goals.
Our complete prospectus and strategic plan can be found at: Whitnall Strategic Vision.
Position Summary
The Whitnall School District is seeking a dedicated and organized Administrative Assistant for Whitnall Middle School. This individual will play a vital role in supporting our school''s daily operations, fostering a welcoming environment, and helping our students reach their personal learning goals.
Essential Functions
Data & Records Management: Maintain and submit accurate student attendance and enrollment data, files, and reports according to WSD, State, and Federal guidelines.
Communication & Customer Service: Research, retrieve, and provide information in a timely, professional manner in response to various staff and community inquiries.
Confidentiality: Handle non-routine information (both in-person and electronically) while maintaining strict confidentiality.
Administrative Support: Assist leadership with building-level project completions (including tracking accounts payable [AP], payroll, bookkeeping, and enrollment data) as requested.
Office Operations: Notify appropriate staff of schedule discrepancies, coordinate school meetings, and perform general office duties.
Team Collaboration: Work cooperatively with other administrative assistants across the district to cover for absences and complete shared tasks.
Qualifications & Requirements
Education: High school diploma or equivalent required (Associate's degree or higher in office administration or a related field preferred).
Experience: Previous experience in an administrative or school office setting is strongly preferred.
Technical Skills: Proficiency with Google Workspace (Docs, Sheets) and student information databases (eg. Infinite Campus).
Interpersonal Skills: Exceptional communication skills, strong attention to detail, and a welcoming demeanor for students, parents, and staff.
Job Details & Benefits
Position Type: Full-Time (School year - five (5) days prior to the teachers'' return and five (5) days following the conclusion of the teachers'' schedule each school year.)
Hours: 7:30 AM - 4:00 PM
Compensation: Competitive hourly wage commensurate with experience.
Benefits: Eligible for the district's comprehensive benefits package, including health, dental, vision.
Equal Opportunity Employment:
Whitnall School District provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression or any other characteristic protected by federal, state or local laws.