Administrative Assistant

# 26-04720 Administrative Assistant

Job Title: Administrative Assistant
Location: Hanover Maryland 21076
End-Client: Engineering Company
Pay: $25- $28/hr.
Benefits: Comprehensive benefits (401K, Health, Dental, and Vision) through Icon Consultants are available
Onsite Flexibility: 100% onsite
Job Type: 6 – month contract to hire role
Hours: Must work from 8am-5pm
 
 
* Knowledge of working with travel agents or travel department*
* Will support up to 100 people but not at the same time*
 
Overview
 
Position Summary and Location
The Senior Administrative Assistant reports to the OTECH Office Manager. The Senior Administrative Assistant performs administrative tasks in support of projects/programs and other departmental tasks.
 
Duties and Responsibilities
ESSENTIAL

• Perform tasks including but not limited to: scheduling appointments, making travel arrangements, completing expense reports, providing meeting support, faxing/copying, maintaining supplies, record-keeping, and mail distribution.
• Receive and screen telephone calls and visitors.
• Handle customer/vendor contacts.
• Assist in preparation of slide presentations and database updates.
• Cover the main switchboard as required.
• Overtime may be required on an as-needed basis.

• Associates degree or equivalent experience (ten years total office experience; three years of experience working for executive-level managers)
• Strong working knowledge of MS Office Suite software.
• Knowledge of Windows-based Electronic Mail and data communications.
• Strong mathematical aptitude with the ability to perform complex calculations and analyze numerical data.
• Ability to work independently and prioritize workloads.
• High attention to detail and strong grammar and proofreading skills.
• Reliable team player, with good organizational, time-management, and problem-solving skills.

• Experience with DoD travel regulations, including Joint Travel Regulations (JTR), Defense Travel System (DTS) and GSA per diem rates.
• Proficiency in PeopleSoft and experience working with Enterprise Resource Planning (ERP) systems.
• Knowledge of web-based applications/conferencing.

• This position is considered OFFICE WORK which is characterized as follows.
• Almost exclusively indoors during the day and occasionally at night
• Occasional exposure to airborne dust in the work place
• Work surface is stable (flat)
• Requires working indoors in environmentally controlled conditions
• Job tasks are performed in close proximity to other people

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• This position is considered LIGHT work.

• Lift up to 20 pounds
• Climbing, stooping, kneeling, squatting, and reaching
• Lift up to 10 pounds
• Standing
• Repetitive movements of arms and hands
• Sit with back supported