Administrative Assistant

J.M. Huber

Hanover, PA

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JOB DETAILS

SKILLS

Accounting Policies, Accounts Payable, Administrative Skills, Analysis Skills, Billing, Budget Management, Communication Skills, Copying Machines, Cross-Functional, Customer Support/Service, Data Entry, Distribution Services, ERP (Enterprise Resource Planning), Equipment Maintenance/Repair, Establish Priorities, High School Diploma, Inventory Management, Inventory Reports, Leadership, Lift/Move 25 Pounds, Mail Processing, Manufacturing, Marketing, Materials Management, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Natural Resources, Office Equipment, Operational Communications, Order Processing, Organizational Skills, Plan Meetings, Record Keeping, Sales, Shipping/Receiving, State Laws and Regulations, Systems Maintenance, Telephone Skills, Trade Shows, Travel Planning, Warehousing

LOCATION

Hanover, PA

POSTED

1 day ago

Portfolio Business: Huber Engineered Materials

J.M. Huber Corporation is one of the largest privately held, family-owned companies in the United States. Established in 1883, we are a diversified, global supplier of specialty and commodity chemicals, hydrocolloid solutions, engineered wood products and natural resources to customers spanning a wide variety of industries. With approximately $3 billion in sales and 4,000 employees worldwide, we have a material presence in more than 20 countries.

Position Summary

The Administrative Assistant provides comprehensive administrative and clerical support to the site by handling office operations, communication, inventory tracking, systems maintenance, and departmental coordination. This role requires a high level of professionalism, discretion, independent judgment, and the ability to analyze information, manage multiple priorities, and support cross-functional teams effectively.

Principal Duties & Responsibilities

Administrative & Office Support

Exercise considerable discretion and independent judgment when handling complex information requests and administrative matters
Generate memos, emails, reports, and other business documents as needed
Perform data entry and filing support for various departments
Track office-related expenses and assist with basic monitoring of office budgets
Assume responsibility for the maintenance of office equipment, including copy machines and telephones

Reception, Communications & Mail Handling

Greet visitors in a professional and friendly manner upon entering the building
Screen and manage incoming calls, correspondence, and other communications
Sort and distribute incoming mail on an as-needed basis
Send invoices and bills received via mail to Accounts Payable or the AP system
Update and maintain the postage machine, including loading funds on a quarterly basis

Inventory, ERP & Administrative Processing

Purchase and maintain accurate inventory records for consumable goods at the Hanover site
Receive non-inventory goods in the ERP system
Process warehouse transfers within the ERP system
Backup Customer Service with order entry as needed
Assist Customer Service with Distributor Agreements as needed

Marketing, Sales & Cross-Functional Support

Mail Huber products and informational materials to sales representatives nationwide
Partner with the Marketing Department to manage marketing materials and inventory distribution
Assist with preparing and distributing label books, postcards, and trade show materials

Travel & Coordination

Coordinate travel arrangements for management as needed
Support site events, meetings, and departmental coordination as assigned

Specialized/Technical Knowledge or Required Skills

High school diploma or GED
Prior experience in an administrative or office support role
Strong proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint)
Ability to manage confidential information with discretion
Strong organizational, prioritization, and communication skills
Ability to work independently with minimal supervision

Preferred Qualifications

Experience in a manufacturing or plant environment
Familiarity with ERP systems and basic accounting or administrative processes
Experience supporting multiple departments or leadership teams

Working Conditions

Primary work performed in an office environment with occasional exposure to a production or warehouse setting
Ability to sit, stand, walk, bend, and lift up to 25 pounds as needed

Total Rewards

J.M. Huber Corporation complies with all local/state regulations requiring salary range transparency.

Any offered salary is determined based on relevant factors such as an applicant's skills, performance, job responsibilities, prior relevant experience, certain degrees and certifications and market considerations.

U.S. Market-Based Salary Range

Administrative Assistant

[$50,200.00 - $65,200.00]

In addition to base compensation, individuals may be eligible for an annual discretionary bonus and profit-sharing payout.

Huber also offers a comprehensive, competitive benefits package as detailed on the Huber Benefits Hub

Our employees are our strongest asset, and their safety, health, and well-being is our highest priority. We respect the individual by providing opportunities for professional and personal development. Our Principles drive us to create an inclusive workplace where employees share core values, show dignity and respect toward others, and work hard to achieve their best performance.

J.M. Huber Corporation is an EEO employer. Pre-employment drug screening is required

About the Company

J.M. Huber

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