Administrative Assistant

Administrative Assistant

Date: Jun 9, 2026

Location: Hanover, PA, US

Company: JM Huber Corporation

Portfolio Business: Huber Engineered Materials

J.M. Huber Corporation is one of the largest privately held, family-owned companies in the United States. Established in 1883, we are a diversified, global supplier of specialty and commodity chemicals, hydrocolloid solutions, engineered wood products and natural resources to customers spanning a wide variety of industries. With approximately $3 billion in sales and 4,000 employees worldwide, we have a material presence in more than 20 countries.

Position Summary

The Administrative Assistant provides comprehensive administrative and clerical support to the site by handling office operations, communication, inventory tracking, systems maintenance, and departmental coordination. This role requires a high level of professionalism, discretion, independent judgment, and the ability to analyze information, manage multiple priorities, and support cross-functional teams effectively.

Principal Duties & Responsibilities

• Administrative & Office Support
  • Exercise considerable discretion and independent judgment when handling complex information requests and administrative matters
  • Generate memos, emails, reports, and other business documents as needed
  • Perform data entry and filing support for various departments
  • Track office-related expenses and assist with basic monitoring of office budgets
  • Assume responsibility for the maintenance of office equipment, including copy machines and telephones
• Reception, Communications & Mail Handling
  • Greet visitors in a professional and friendly manner upon entering the building
  • Screen and manage incoming calls, correspondence, and other communications
  • Sort and distribute incoming mail on an as-needed basis
  • Send invoices and bills received via mail to Accounts Payable or the AP system
  • Update and maintain the postage machine, including loading funds on a quarterly basis
• Inventory, ERP & Administrative Processing
  • Purchase and maintain accurate inventory records for consumable goods at the Hanover site
  • Receive non-inventory goods in the ERP system
  • Process warehouse transfers within the ERP system
  • Backup Customer Service with order entry as needed
  • Assist Customer Service with Distributor Agreements as needed
• Marketing, Sales & Cross-Functional Support
  • Mail Huber products and informational materials to sales representatives nationwide
  • Partner with the Marketing Department to manage marketing materials and inventory distribution
  • Assist with preparing and distributing label books, postcards, and trade show materials
  • Coordinate travel arrangements for management as needed
  • Support site events, meetings, and departmental coordination as assigned

Specialized/Technical Knowledge or Required Skills

High school diploma or GED

Prior experience in an administrative or office support role

Strong proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint)

Ability to manage confidential information with discretion

Strong organizational, prioritization, and communication skills

Ability to work independently with minimal supervision

Preferred Qualifications

Experience in a manufacturing or plant environment

Familiarity with ERP systems and basic accounting or administrative processes

Experience supporting multiple departments or leadership teams

Working Conditions

Primary work performed in an office environment with occasional exposure to a production or warehouse setting

Ability to sit, stand, walk, bend, and lift up to 25 pounds as needed

Total Rewards

J.M. Huber Corporation complies with all local/state regulations requiring salary range transparency. Any offered salary is determined based on relevant factors such as an applicant's skills, performance, job responsibilities, prior relevant experience, certain degrees and certifications and market considerations. U.S. Market-Based Salary Range Administrative Assistant [$50,200.00 - $65,200.00] In addition to base compensation, individuals may be eligible for an annual discretionary bonus and profit-sharing payout. Huber also offers a comprehensive, competitive benefits package as detailed on the Huber Benefits Hub.

Our employees are our strongest asset, and their safety, health, and well-being is our highest priority. We respect the individual by providing opportunities for professional and personal development. Our Principles drive us to create an inclusive workplace where employees share core values, show dignity and respect toward others, and work hard to achieve their best performance. J.M. Huber Corporation is an EEO employer. Pre-employment drug screening is required.