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Administrative Assistant

SNI USA

Hatfield, MA

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JOB DETAILS
SALARY
$21–$23 Per Hour
SKILLS
Administrative Skills, Communication Skills, Cost Control, Custodial Services, Data Entry, Dental Insurance, Documentation, Fax Machines, File Maintenance, Finance, Internet Service Providers, Leadership, Mail Processing, Maintain Compliance, Medications, Meeting Minutes, Microsoft Excel, Microsoft Office, Microsoft Word, Operational Support, Operations Management, Telephone Skills, Typing, Vision Plan, Website Management, Willing to Travel
LOCATION
Hatfield, MA
POSTED
1 day ago
Job Title: Administrative Assistant
Location: Hatfield, MA
Schedule: Monday-Thursday, 9-4 (Can be flexible)
Pay: $21-23 per hour
Job Type: Temp-to-hire

Position Overview

The Office Administrator serves as the primary point of contact for the administrative office, supporting daily operations and ensuring efficient communication and organization across multiple program sites.

Responsibilities

  • Answer and route incoming calls to appropriate departments
  • Take and distribute meeting minutes for weekly administrative meetings
  • Prepare and manage annual mailings
  • Perform daily mail runs
  • Travel to program sites as needed to provide administrative support
  • Complete administrative tasks, including copying, typing, mailing, faxing, and data entry
  • Maintain and file client records (medication sheets, ISPs, reports, contact lists, etc.)
  • Ensure proper documentation is maintained at both the administrative office and program sites
  • Track client attendance and compile monthly reports for leadership
  • Prepare documentation for audits, ensuring compliance and accuracy
  • Maintain updated staff and client rosters in collaboration with HR and Finance
  • Monitor and order office, cleaning, and program supplies; track usage and recommend cost-saving measures
  • Update and maintain website content as needed
Qualifications

  • 2 years of administrative experience
  • Proficiency in Microsoft Office (Excel, Word) and data entry systems
  • Excellent communication and phone etiquette
Benefits

  • Health, dental, and vision insurance
  • Paid time off
  • Supportive team environment

About the Company

S

SNI USA

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