Administrative Assistant & Health Room Coordinator

Richfield Middle School is seeking an experienced, highly organized, and student-centered Administrative Assistant to join our team. This position serves as the central hub of our school office and is essential to the daily operation of the school. We are seeking a professional who thrives in a fast-paced environment, is a self-starter, anticipates needs, solves problems proactively, and effectively manages multiple priorities while maintaining exceptional customer service.

At Holy Hill Area School District, we are guided by our commitment to Inspire. Persevere. Grow. We are looking for someone who embraces challenges with a positive, solutions-oriented mindset, demonstrates resilience when priorities shift, continuously seeks opportunities to learn and improve, and contributes to a collaborative culture focused on serving students, families, and colleagues. The successful candidate will work both independently and as part of a team while overseeing the daily operations of the school, student health room, and helping ensure an efficient, welcoming, and well-organized school environment.

Key Responsibilities

• Provide high-level administrative support to the principal and school staff while managing competing priorities in a fast-paced school environment.
• Oversee the daily operations of the student health room, including medication administration, health documentation, student health plans, and communication with families.
• Serve as the first point of contact for students, families, staff, and visitors by providing exceptional customer service in a welcoming, professional, and solution-oriented manner.
• Anticipate office needs, exercise sound judgment, solve problems proactively, and take initiative to ensure the efficient operation of the school office.
• Manage incoming phone calls, emails, and other communications, ensuring timely, accurate, and confidential responses.
• Maintain accurate student records, enrollment, attendance, scheduling, registration, and reporting using the district''s Student Information System (Skyward).
• Coordinate and support school and district processes, including annual student registration configuration, summer school operations, student scheduling, and annual Student Information System rollover.
• Assist with school and district data management, reconciliation, and required state and federal reporting processes.
• Coordinate meetings, appointments, field trips, and major school events
• Develop and distribute school newsletters, digital signage, and other school communications using district-approved platforms.
• Support curriculum implementation through the organization, inventory, distribution, and management of instructional materials.
• Assist with district receiving, purchasing support, and maintaining an organized, welcoming front office environment.
• Collaborate effectively with administrators, educators, and district staff while demonstrating the ability to work both independently and as part of a team.
• Participate in professional learning and perform other duties as assigned to support the successful operation of the school.

Qualifications

• High school diploma or equivalent required; associate''s or bachelor''s degree preferred.
• Previous administrative or office experience preferred; experience in a school setting is highly desirable.
• Experience with student health room responsibilities, medication administration, or student health records is highly desirable.
• Experience with Skyward Student Management software is preferred.
• Proficiency with Google Workspace, including Google Docs, Sheets, Forms, Gmail, and Calendar.

Desired Skills and Characteristics

• Exceptional organizational skills with strong attention to detail and accuracy.
• Ability to prioritize and manage multiple responsibilities in a fast-paced, ever-changing environment.
• Strong critical thinking, problem-solving, and decision-making skills.
• Self-motivated and proactive, with the ability to anticipate needs and take initiative.
• Excellent written, verbal, and interpersonal communication skills.
• Demonstrated commitment to exceptional customer service and building positive relationships with students, families, staff, and the community.
• Ability to work independently while collaborating effectively as part of a team.
• Ability to maintain confidentiality and exercise sound judgment in sensitive situations.
• Adaptable, resilient, and able to embrace change with a positive, solutions-oriented mindset.
• Commitment to continuous learning, professional growth, and Holy Hill Area School District''s values of Inspire. Persevere. Grow.

At Holy Hill Area School District, you''ll join a dedicated team that values collaboration, innovation, and a shared commitment to helping every student succeed. We are looking for someone who is eager to make a meaningful impact each day while growing professionally alongside a supportive team!