Administrative Assistant, Health Sciences

Administrative Assistant, Health Sciences

Salary

$15.25 Hourly

Location

ENMU - Roswell, NM

Job Type

Full time permanent

Job Number

2026-00109

Department

ENMU-Roswell

Opening Date

07/14/2026

• Description
• Benefits
• Questions

Position Overview

The following is intended to describe the general nature and level of work being performed. This list of duties is illustrative only and is not a comprehensive listing of all the functions and responsibilities performed.

Position Summary:

The Instructional Administrative Assistant provides administrative support to the Dean of Health Sciences, Program Directors, and faculty within the School of Health Sciences. This position may direct the work of work-study students, temporary staff, part-time employees, or other individuals assigned on a temporary basis to the School. This position reports to the Senior Administrative Assistant, Health Sciences.

Duties and Responsibilities:

• Serves as a liaison on behalf of the Dean to internal departments and external contacts.
• Assists with internal and external communications.
• Prepares and monitors payroll data in the Faculty Load and Compensation system and Electronic Personnel Action Form (EPAF) system.
• Acquires, assesses, and reports data in collaboration with the Dean of Health Sciences.
• Manages administrative support functions, including office organization and procedures, records and file management, and meeting and event coordination.
• Schedules meetings as requested; coordinates logistics, sends calendar invitations using Outlook scheduling tools, prepares and distributes meeting materials, and attends meetings to record and transcribe minutes.
• Provides customer service to students, community members, faculty, and staff, including conducting tours of the HSC building.
• Compiles and prepares reports, tabulations, budgets, requisitions, vouchers, and proposals.
• Manages, analyzes, and inputs class schedules into the Banner system.
• Maintains records related to background checks, drug screenings, and immunization data for programs within the School of Health Sciences.
• Obtains personnel documentation for faculty through NEOGOV/NEOED for submission to Human Resources and the Office of the Vice President for Academic and Student Affairs, and inputs faculty credentials into the Banner system.
• Assists with travel arrangements for the Dean of Health Sciences.
• Assists the Dean of Health Sciences and Program Directors in maintaining program and department budgets.
• Serves as backup supervisor for student employees.
• Assists walk-in visitors and callers by providing information, taking messages, and directing inquiries to appropriate staff or faculty.
• Maintains office supply inventory.
• Performs other duties as assigned.

Requirements

Minimum Job Requirements:

• Associates degree from an accredited institution and two years of experience in administrative functions, or High School Diploma (or equivalent) and three years of experience in administrative functions, with the requirement to obtain an Associate's degree within three years of employment.

Preferred:

• Bachelor's degree and three years of experience in administrative functions.
• Proficiency in computer applications, including Microsoft Office Suite, Banner, and Canvas.
• Excellent written, oral, and interpersonal communication skills.

Working Conditions

• Work is performed during normal work hours, with some evenings and weekends to meet deadlines.
• The position is primarily sedentary, but may occasionally require lifting or exerting up to 25 pounds of force.

Essential Functions: [As defined under the Americans with Disabilities Act, these include the aforementioned duties and responsibilities, job knowledge, skills, and abilities, physical demands and working conditions. This is not necessarily an all-inclusive listing.]

Additional Information

Electronic Application Instructions: Electronic applications should be submitted through the "Apply" link on the top of this page. Please attach the following required documents to your electronic application:

Required Documents:

Letter of Interest

Contact information for three references (blind or off list reference checks may be conducted on finalists)

Transcripts Official or Unofficial (Scanned/PDF transcripts required if being used to meet the minimum or preferred qualifications; Copy and Paste transcripts will not be considered.)

ENMU-R is an Equal Opportunity Employer/Title IX/IPRA. Eastern New Mexico University - Roswell does not discriminate based on race, color, national origin, religion, sex (including pregnancy, gender identity, and sexual orientation), age, disability, genetic information, veteran status, or any other characteristic protected under federal, state, or local laws. If reasonable accommodation is needed to participate in the job application or interview process, or to perform essential job functions, please contact the office of human resources at (575) 624-7412. New Mexico is an open records state; therefore ENMU-R complies with the Inspection of Public Records Act, NMSA 1978, Chapter 14, Article 2, from the Office of the New Mexico Attorney General. Any concerns regarding sex discrimination should be addressed to the Title IX Coordinator at either titleix.coordinator@enmu.edu, (575) 562-2235, or Quay Hall Office 109, 1500 S Avenue K, Portales, NM 88130. Requests for records should be sent to Teresa Casarez at teresa.casarez@roswell.enmu.edu. For any other inquires please contact Human Resources at (575) 624-7412 or email roswell.hr@enmu.edu

The specific statements shown in each section of this description are not intended to be all inclusive. They represent typical elements and criteria considered necessary to successfully perform the job.

ENMU-Roswell reserves the right to cancel, change, or close any advertised position at any time. The decision to do so will be based upon the needs of the University and the final determination will rest with the President.

APPLICANTS ARE RESPONSIBLE FOR SUBMITTING COMPLETE APPLICATIONS

Insurance

Insurance for Eastern New Mexico University-Roswell is offered through the New Mexico Public Schools Insurance Authority. High coverage and low coverage options are offered for medical and dental insurance so employees can choose the plan thats right for them.

• Health insurance is offered through both Blue Cross and Blue Shield of New Mexico and the Presbyterian Health Plan
• Dental insurance is offered through United Concordia.
• Vision insurance is offered through Davis Vision.
• Life insurance is offered through Standard Life Insurance Company and UNUM Life Insurance Company.

Retirement

Eastern New Mexico University-Roswell participates with the New Mexico Educational Retirement Board (NMERB), Social Security, and Medicare.

The University also offers supplemental retirement plans. 403b plans are available through TIAA/CREF, AIG VALIC, and MetLife. 475b plans are offered through TIAA/CREF.

Paid Time Off

Leave accrual rates are determined by employee class (At-Will/Professional & Faculty - exempt or Support - non-exempt) and years of employment. See below for specific accruals for each employee class.

As per policies and procedures Adjuncts and Temporary employees are not eligible to accrue leave.

Faculty Paid Time Off

• Medical leave is accrued 48 hours in the Fall and 48 hours in the Spring.
• Personal Leave - Five personal work days each academic year and two work days during the summer. Only regular faculty will be eligible for personal leave. Personal leave will not accumulate from academic year to academic year.

Support Paid Time Off

• During the first year of service, full time non-exempt (hourly) employees accrue 7 hours of annual leave and 7 hours of medical leave per month.
• The second year of service, full time non-exempt employees accrue 10 hours of annual leave and 10 hours of medical leave per month.
• The third and subsequent years of service, full time non-exempt employees accrue 14.66 hours of annual leave and 14 hours of medical leave per month.
• Employees must work for the University for three months before they are eligible to use annual leave.
• Leave accruals will be pro-rated for part time employees.

Professional/ At-will Paid Time Off

• Full time exempt employees accrue 14.66 hours of annual leave and 14 hours of medical leave per month.
• Employees must work for the University for three months before they are eligible to use annual leave.
• Leave accruals will be pro-rated for part time employees.

Employee Educational Assistance Plan

Eastern New Mexico University-Roswell offers a tuition waiver for permanent, full-time and part-time regular employees and retirees. Employees can take up to 9 credit hours on the Roswell campus. Their IRS dependents are not restricted in the number of credit hours they can take. For detailed information reference 40.9 Educational Assistance Program.

For classes offered by ENMU in Portales, the Portales campus will waive some tuition for either the employee or spouse, dependents, as defined by the I.R.S., are not eligible for tuition waivers for classes taken through the Portales campus.

Additional course fees will still need to be paid by the employee.

As per policies and procedures Adjuncts and Temporary employees are not eligible to recieve the tutiion wavier.

01

Ethical Conduct Question (Compliant with NM HB-128) Please provide a list of current and former employers that were schools or that employed you in a position involving unsupervised contact with children or students. The list shall include the name, address, telephone number and other relevant contact information for each of the entities listed.

02

Ethical Conduct Question (Compliant with NM HB-128) By checking yes in this box, you authorize disclosure of information relevant to the ethical conduct questions and you authorize the release of related records by your previous employers, releasing them from any liability related to the disclosure or release of records.

• Yes
• No

03

Ethical Conduct Question (Compliant with NM HB-128) Have you ever been under investigation for, or have been found to have violated, any state or federal statute relating to child abuse or neglect, sexual misconduct, or any sexual offense?

• Yes
• No

04

Ethical Conduct Section - Complaint with NM HB-128 Please type your name

05

Ethical Conduct Question (Compliant with NM HB-128) Have you ever been under investigation for, or found to have violated, any ethical rule or policy approved by a former employer?

• Yes
• No

06

Ethical Conduct Question (Compliant with NM HB-128) Have you ever had a professional license or certificate denied, suspended, surrendered or revoked due to a finding of child abuse or ethical misconduct or while allegations of child abuse or ethical misconduct were pending or under investigation?

• Yes
• No

Required Question

Employer Eastern New Mexico University

Address 1500 S. Ave. K, Station 21

Portales, New Mexico, 88130

Phone 575-562-2115

Website http://www.enmu.edu