Job Description - Administrative Assistant (26141774)
Position Title:
Administrative Assistant - (26141774)
Why live in Helena, Montana?
Helena is surrounded by rolling hills and lofty mountains and is tucked below the Continental Divide.
It is a relatively quiet place to call home where small-town living collides with outdoor adventure.
Helena has a rich history and was originally founded as a gold camp during the Montana gold rush.
Why should you keep reading and consider working here?
The Montana Board of Crime Control's (MBCC) mission is to proactively contribute to public safety, crime prevention and victim assistance through planning, policy development and coordination of the justice system in partnership with citizens, government and communities in Montana. In support of this mission, MBCC is comprised of twenty-one dedicated employees possessing a shared vision of public service for Montana's most vulnerable citizens
What is this career opportunity?
This position serves in the Administration Section at the Montana Board of Crime Control. The Administrative Assistant provides high-level comprehensive administrative support for the section, Montana Board of Crime Control, and Youth Justice Advisory Council. This position is responsible for coordinating and managing schedules, administrative support for meetings, drafting reports, memos, meeting minutes, and other written communication and correspondence. The position provides a range of administrative support services to facilitate operations and activities of Crime Control staff, Board and Council members including but not limited to travel arrangements, event coordination, development/updating forms and templates, data/records management, and supply and equipment inventories.
This includes assisting in diverse administrative operations, modifying workflow processes, and resolving day-to-day operational needs. This position serves as the primary point of contact for internal and external inquiries including day-to-day communications of agency phone calls and emails, greeting and directing visitors to the appropriate person according to their needs. This position provides essential administrative support to ensure the effective, efficient, and professional operation of the organization.
What are we looking for?
Meet Minimum Education and Experience Qualifications:
High School diploma; and two years' office administration experience. Alternate combinations of education and experience will be considered on a case-by-case basis.
Preference will be given to candidates with specific experience in:
Competencies:
Knowledge of:
Office management practices and procedures
Confidentiality procedures
Working knowledge of Microsoft Office software
Effective customer service methods and techniques
Data and records management
Ability to:
Draft professional and technical written communications and correspondence to include formal reports, letters, and memos.
Use and manage virtual meeting platforms to conduct meetings in accordance with open meetings laws.
Supports day‑to‑day office operations with accuracy, professionalism, and confidentiality.
Demonstrates strong attention to detail and excellent organizational skills.
Handles confidential information with discretion.
Provide exceptional customer service and enjoy working in a team environment.
Build trust and credibility in constructing effective working relationships with a variety of individuals.
Manage varying deadlines and multiple projects; responding positively to changes in direction, priorities, responsibilities or assignment.
Keep large projects, involving multiple parties, moving forward and delivered on time.
Provide guidance and instructions to other agency staff.
Organize a dynamic workload and meet established deadlines.
Does this sound like you?
Please tell us how and why by submitting your resume and cover letter. (Please Note: You do not need to complete the "work experience" or the "education & certifications" portion of the application process in our recruiting system. You only need to upload the requested documentation.)
What can you expect from us in return for your hard work?
Ø Look here to see the additional benefits! They include:
o Work/life Balance
o Health Coverage
o Retirement plans
o Paid Vacation and Sick Leave and Holidays
o And more…
Ø Public Service Loan Forgiveness (PSLF) - Employment with the State of Montana may qualify you to receive student loan forgiveness under the PSLF.
The Department of Administration participates in E-Verify to confirm employment eligibility. After accepting a job offer and completing form I-9, your information will be submitted to the Department of Homeland Security and Social Security Administration for verification. For more information about E-Verify, please visit the E-Verify website found here, https://www.e-verify.gov/.
Other important information to be aware of.
This position requires the successful completion of a criminal background check.
Only online applications are accepted. By applying online, you are able to receive updates and monitor the status of your application.
Applicant Pool Statement: If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection. Training Assignment: Not Applicable
Salary: $
28.42 - 28.42 Hourly
Telework Eligibility: Not Telework Eligible Benefits Package Eligibility: Health Insurance, Paid Leave & Holidays, Retirement Plan
Number of Openings
: 1 Employee Status: Regular Schedule: Full-Time
Job Type
: Standard
Shift
: Day Job
Travel
: Yes, 10 % of the Time
Primary Location
: Helena
Agency: Board of Crime Control Union: 000 - None
Posting Date
: Jul 8, 2026, 9:22:45 PM
Closing Date (based on your computer''s timezone)
: Ongoing
Required Application Materials: Cover Letter, Resume
Contact Name: Chelsea Gates | Contact Email: Chelsea.Gates2@mt.gov | Contact Phone: 406-444-2747 The State of Montana has a decentralized human resources (HR) system. Each agency is responsible for its own recruitment and selection. Anyone who needs a reasonable accommodation in the application or hiring process should contact the agency''s HR staff identified on the job listing or by dialing the Montana Relay at 711. Montana Job Service Offices also offer services including assistance with submitting an online application.
State government does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, pregnancy, childbirth or medical conditions related to pregnancy or childbirth, age, physical or mental disability, genetic information, marital status, creed, political beliefs or affiliation, veteran status, military service, retaliation, or any other factor not related to merit and qualifications of an employee or applicant.