Administrative Assistant, Hennepin County (Eden Prairie)

About the Job

Bargaining unit consideration begins 9/14/2026 and closes 9/21/2026. This position is located in Eden Prairie, MN.

Working Title: Administrative Assistant, Hennepin County

Classification: Prin Ofc & Admin Specialist (job code 1826), AFSCME represented

Appointment: Part-time, 24 hours/week (60% time); Prefer M-F, 9am - 2pm. This is an everyday, in-person and in-office position.

Pay Range: $23.24 - $27.12/hour; depending on education, qualifications, experience

Office location: Hennepin County Extension Office, Eden Prairie, MN

Apply by: September 24, 2026

About the Job

This position is part of a county Extension office staff team vital to Extension's outreach mission of connecting local needs with University resources. This position supports the local 4-H, Agriculture and Natural Resources, and Nutrition programs, as well as all Extension programs and activities. This position provides day-to-day support including customer service and administrative support for county Extension programs and activities. The position will report to the Regional Director, Central Region. The person in this position serves a vital role as the first point of contact for customers, visitors, and community members and performs general office duties as assigned

Location and Work Environment

This position is not remote and requires working in the office. Work is typically performed in an ordinary office environment and often involves working at the front desk, where the employee greets and assists visitors. As a result, the workday may include frequent interruptions. Physical activity is required and intermittent, such as walking through the facility or carrying files or materials. Driving on short errands or intermittently to meetings. Work may be performed at alternate sites, including public event spaces and county fairgrounds, to support events.

Work Schedule

The work schedule will be set with the supervisor upon hire. Preferred hours are, 9 am-2 pm, Monday - Friday. Occasional attendance of evening meetings may be required. Additional hours are required during county fair season, including evenings and weekends.

Primary Responsibilities

The following duties are typical for this position. These are not exclusive or all-inclusive. Other duties may be required and assigned.

County Program Support (75%)

• Be the direct support for the county 4-H program.

• Supports 4-H program volunteers and members with enrollment, event registration, general questions and promotion materials.

• Provides clerical, logistical, and technical support for 4-H programming.

• Assists 4-H Extension Educator in planning and developing 4-H county fair resources, State Fair, and other 4-H events.

• Handles the Animal ID process.

• Edits, prints and distributes the 4-H premium book and handles the online 4-H premium book

• Helps line up county fair judges and prepares materials for them.

• Orders and organizes requested program supplies (food, ribbons, stickers, promotional items, etc.)

• Provides onsite information and coordination support at the county fair.

• Provides support for auction, awards ceremony and other special events.

• Provides direct support to the Family Health and Wellbeing programs, to include:

• Tracking inventory and organizing program supplies

• Manage file retention schedule

• Help coordinate events & meetings

• Mail participant materials

• Assists in providing support for the Urban Agriculture Initiative program.

• Completes other duties as assigned.

Receptionist & Main Office Support (25%)

• Point of contact for the county Extension office; greets visitors and directs them to their meetings/classes, handles mail, package deliveries, and pickups, answers phones and responds to requests of the general public. Schedule and prepare meeting rooms.
• Provides clerical support for Extension programs and staff (i.e., emails, listservs, finalizing documents, etc.)
• Maintains office inventory and upkeep of Extension's common areas.
• Operates general office equipment; consults with IT as appropriate.
• Assists with creating and modifying electronic documents, brochures, program fliers, posters, reports and correspondence. Prints, scans and files materials
• Participates in trainings, professional staff development and conferences.
• Schedules meetings and calendar events for staff, office facilities and equipment.
• Orders food/catering for meetings.
• Maintains confidentiality.
• Completes other duties as assigned.

Qualifications

Required Qualifications

• High school diploma/GED and two (2) years of related clerical, office and administrative experience OR equivalent combination of relevant office work experience AND related education in administrative support course work/office setting to total two years.
• Strong customer service skills.
• Excellent written and verbal communication skills
• Proficient with email, calendaring, word processing, spreadsheets, and database software.
• Proficient with standard office equipment.
• Experience with Google Workspace and Microsoft Office suites

Additional Requirements

• Valid driver's license and access to a vehicle with required insurance, as some driving will be required, including picking up and delivering supplies, and attending meetings held out of the office.

• Reimbursement for travel and subsistence is available in accordance with University policy

• Must be able to work regularly at the Eden Prairie Extension Office.

• Ability to work on a computer for prolonged periods of time

• Ability to stand, sit, twist, and carry up to 20 pounds frequently and 50 pounds occasionally/rarely; and relocate/move items to different areas of the facility

• Ability to work extra hours during county fair season, to include evenings and weekends

• Ability to work outdoors in various weather conditions

• This position is not eligible for employment visa sponsorship

Preferred Qualifications

• Excellent organizational skills, detail-oriented, able to prioritize work, manage workflow with unexpected interruptions, and meet deadlines
• Demonstrated troubleshooting, problem-solving and decision-making skills
• Ability to work independently
• Experience with QuickBooks or other financial management software
• Experience with websites and social media
• Knowledge and understanding of financial policies and procedures

About the Department

About Extension

University of Minnesota Extension is a major outreach arm of the University of Minnesota with a mission to serve the public through applied research and education. Our mission is to make a difference by connecting community needs and University resources to address critical issues in Minnesota. Extension strives to attract and retain high-quality, passionate employees. Find further information on the Extension website.

Pay and Benefits

Pay Range: $23.24 - $27.12/hour; depending on education/qualifications/experience

Time Appointment: 60% Appointment (24 hours/week)

Position Type: Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost

While our salary ranges provide a framework, it is important to note that most of the

time, the initial pay may not reach the maximum of the range. This approach ensures

that compensation reflects the value and unique contributions of each candidate while

maintaining equity within our organization. As part of our commitment to fair and

equitable compensation, please be aware that the salary offered to incoming candidates

will be based on their individual credentials and experience.

How To Apply

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail jobcentr@umn.edu.

Diversity

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Employment Requirements

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.