Administrative Assistant

Job Requirements:

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• Education: Associate’s Degree in Accounting
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• At least ten years of experience as a accounting.
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• Work may only be performed on site. No remote work option.
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Job Tasks:

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• Scheduling and coordinating HVAC installation and maintenance service calls using office scheduling software (e.g., ServiceTitan, QuickBooks Calendar, or similar).
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• Entering and maintaining client information, service records, equipment details, and invoices in the company’s CRM and accounting systems.
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• Supporting internal administrative procedures, such as creating basic office workflow templates (not software development).
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• Developing internal organizational guidelines related to appointment management, customer communication, service documentation, and inventory ordering.
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• Operating standard office equipment such as computers, printers, scanners, telephones, and communication systems to support HVAC field technicians.
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• Preparing and distributing work orders, service forms, and materials needed for HVAC technicians.
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• Assisting with coordination of service routes, technician schedules, and installation appointments.
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• Supporting the preparation of contracts, proposals, and compliance documentation for HVAC projects.
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• Monitoring inventory levels and assisting with ordering HVAC parts, materials, and supplies.
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• Develop organizational policies or programs” refers to assisting management with simple office administrative guidelines (ex: document routing steps, communication templates, appointment procedures).
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• “Coordinate operational activities” refers to coordinating daily workflows for HVAC technicians, scheduling service appointments, and ensuring required materials are prepared.
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• “Develop computer or online applications” refers NOT to software programming. It means creating basic online forms, templates, or entry fields in existing CRM or scheduling platforms to improve workflow efficiency.
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• Providing administrative support for internal training materials and reference documents about HVAC products and installation procedures
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Job Location:

Vedo International LLC – 3428 West 84th Street, Suite 108, Miami, FL 33018.

Compensation:

$54,725.00 per year

If interested in the position, please contact Solangel Salazar via email at vedointernational@gmail.com