Administrative Assistant

Administrative Assistant

Bethlehem Lutheran Church Hickory, NC

Part-time

Bethlehem Lutheran Church, a welcoming and faith-rooted congregation in Hickory, North Carolina, is seeking a passionate and skilled Administrative Assistant. The Administrative Assistant plays a vital role in supporting the mission and operations of the church by managing financial processes, maintaining accurate records, and facilitating effective communication across ministries. This position requires a detail-oriented, organized, and compassionate individual who thrives in a collaborative environment and is committed to serving the congregation and community.

Financial Administrator Responsibilities

• Verify deposits and enter contributions into Elvanto and QuickBooks
• Process payments by cutting checks for all invoices
• Reconcile credit card statements with receipts and issue payment
• Perform monthly bank reconciliations
• Generate financial reports for the Church Council, Finance Committee, and other groups as needed
• Process payroll using QuickBooks Payroll system
• File bi-annual sales tax reimbursement forms with the NC Department of Revenue
• Print and distribute annual giving statements
• Assist in the preparation of the annual church budget
• Produce year-end financial reports for review and archival

• Maintain and update member contact information in Elvanto and across all church communications
• Add new members and update church records including birthdays and anniversaries
• Manage and update the church calendar in Elvanto
• Coordinate facility reservations and respond to member requests for space usage
• Communicate with other churches regarding member transfers, baptism records, and membership verification
• Handle altar flower requests and place orders accordingly
• Order Sunday School supplies and ministry team materials
• Maintain inventory and order office and cleaning supplies
• Liaise with Levifi regarding copier lease and maintenance
• Assemble and distribute weekly communications to the congregation
• Prepare and print weekly bulletins; send readings to musicians and readers
• Post updates and announcements on church social media platforms
• Assist members with copying and assembling Sunday School materials
• Record and distribute phone tree messages
• Create and distribute annual reports
• Answer phone calls and greet visitors, offering assistance as needed
• File and organize church paperwork
• Update the church's digital sign with current messages and announcements
• Retrieve, sort, and distribute incoming mail
• Communicate with local nonprofits such as CCM and Safe Harbor for outreach and collaboration
• (If applicable) Create digital slides and worship announcements using Canva for sanctuary display
• Oversee and enforce the use of the "Guiding Documents & Policies" (GDP) binder
• Collaborate closely with the pastor and other church staff in a team-oriented environment

• Proficiency in QuickBooks and Elvanto (or similar church management software)
• Strong organizational and time management skills
• Excellent written and verbal communication
• Ability to maintain confidentiality and handle sensitive information
• Experience in financial administration and office management preferred
• Familiarity with Canva and social media platforms is a plus
• A heart for ministry and service to others