Administrative Assistant

Nassau Candy

Hicksville, NY

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JOB DETAILS

SKILLS

Administrative Skills, C-Level Management, Calendar Management, Channel Strategies, Communication Skills, Compensation and Benefits, Consumer Promotions, Cross-Functional, Detail Oriented, Distribution Services, Documentation, Entrepreneurship, Establish Priorities, Executive Assistant Skills , Finance, Follow Through, Interviewing Skills, Leadership, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Multitasking, Onboarding, Operational Communications, Operational Strategy, Operations Management, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Promotional Products, Sales, Schedule Development, Strategic Planning, Team Player, Travel Planning, Writing Skills

LOCATION

Hicksville, NY

POSTED

1 day ago

Administrative Assistant

Location: Hicksville, NY (Onsite Preferred)
Division: NC Custom - A Division of Nassau Candy
Reports To: CEO, NC Custom a division of Nassau Candy

About Nassau Candy & NC Custom

Founded in 1918, Nassau Candy is a leading manufacturer, importer, and distributor of specialty confections, fine foods, and promotional products. NC Custom, a division of Nassau Candy, specializes in custom-branded promotional products and food gifts for some of the most recognized brands and organizations in the country.

As NC Custom continues to grow, we are seeking a highly organized, business-minded, and proactive Chief of Staff to serve as a strategic partner and operational extension of the CEO.

Position Summary

The Administrative Assistant the CEO will function as a high-level executive partner responsible for managing administrative operations, organizational coordination, and executive support activities for the CEO of NC Custom.

The ideal candidate is someone who thrives in a fast-paced environment, can anticipate needs before they arise, and is comfortable handling sensitive information with discretion and professionalism.

The position will play a key role in helping drive organizational efficiency, supporting hiring and employee-related administrative processes, coordinating internal initiatives, managing executive scheduling, and ensuring follow-through across departments.

This is not a passive administrative role. The successful candidate will be expected to operate with urgency, business judgment, accountability, and strong attention to detail.

Key Responsibilities

Executive & Calendar Management

Manage and prioritize the CEO's complex calendar, meetings, travel, and scheduling needs
Coordinate internal and external meetings across multiple business functions
Ensure the CEO is prepared for meetings with agendas, materials, and follow-up items
Anticipate scheduling conflicts and proactively resolve competing priorities
Coordinate executive travel arrangements and itineraries when required

Hiring, Onboarding & Employee Administration

Coordinate administrative aspects of hiring processes, including interview scheduling and candidate communication
Partner with HR and department leaders to support onboarding activities for new hires
Assist with employee compensation administration, including pay raise documentation and approvals
Support preparation and organization of organizational charts, staffing updates, and headcount tracking
Maintain confidentiality related to employee matters and executive discussions

Operational Coordination & Follow-Through

Track action items, deliverables, and ongoing projects on behalf of the CEO
Help drive accountability and follow-up across leadership teams and departments
Coordinate cross-functional communication between Operations, Sales, HR, Finance, IT, and Production teams
Assist in preparing presentations, reports, meeting summaries, and executive communications
Help organize leadership meetings and support execution of strategic initiatives

Strategic & Administrative Support

Serve as a trusted business partner and gatekeeper for the CEO
Prioritize incoming requests and determine appropriate escalation paths
Handle confidential and sensitive business matters with discretion
Identify opportunities to improve administrative workflows and organizational efficiency
Support special projects and business initiatives as assigned

Qualifications

5+ years of experience supporting senior executives, business owners, or C-level leadership
Prior experience in a Chief of Staff, Executive Assistant, Operations Coordinator, HR Coordinator, or similar high-level support role strongly preferred
Exceptional organizational skills with the ability to manage multiple priorities simultaneously
Strong written and verbal communication skills
High level of professionalism, discretion, and emotional intelligence
Ability to work independently and make sound decisions in a fast-moving environment
Advanced proficiency in Microsoft Office, Outlook, Excel, PowerPoint, and calendar management systems
Experience working in manufacturing, distribution, consumer products, promotional products, or family-owned businesses is a plus

Ideal Candidate Traits

Extremely detail-oriented and highly responsive
Comfortable operating behind the scenes while driving execution
Strong sense of urgency and ownership
Business-minded with the ability to anticipate executive needs
Calm under pressure and adaptable to changing priorities
Able to build trust and relationships across all levels of the organization

What Success Looks Like

The CEO's time is optimized and organized effectively
Hiring and onboarding processes move efficiently
Leadership follow-ups and action items are tracked consistently
Administrative and operational bottlenecks are proactively addressed
Communication and coordination across teams improve significantly
The CEO gains a highly trusted operational partner

Why Join Nassau Candy?

Join a growing family-owned business with over 100 years of history
Work directly alongside executive leadership and influence key initiatives
Fast-paced, entrepreneurial environment with significant visibility
Opportunity to play a critical role in the growth and evolution of NC Custom
Collaborative culture with long-term career growth potential

About the Company

Nassau Candy

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