Administrative Assistant, HS Athletic Director - Blue Valley North High School

Blue Valley School District Administrative Assistant - Athletic Director - High School Job Description Purpose Statement The job of Administrative Assistant - Athletic Director - High School is done for the purpose/s of providing a wide variety of complex and confidential administrative and clerical support to assigned administrator; communicating information on behalf of administrator; acting as liaison between the Administrator between school district and other outside agencies; and providing support for students and/or staff. ESSENTIAL Functions Compiles data from a variety of sources (e.g. agenda items, payroll, budget, etc.) for the purpose of complying with financial, legal and/or administrative requirements. Composes documents for assigned school site activities (e.g. newsletters, status reports, surveys, letters, bulletins, reports, etc.) for the purpose of documenting events, providing and/or requesting information. Coordinates a variety of programs and/or activities (e.g. task assignments, committee schedules, meetings, social events, receptions, site in-service day activities, workshops, luncheons, etc.) for the purpose of ensuring availability of facilities and/or equipment and delivering services in compliance with established guidelines. Evaluates situations (e.g. involving staff, students, parents, the public, etc.) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution. Maintains a variety of manual and electronic files, documents and records (e.g. calendars, board policies, payment authorizations, management guides, etc.) for the purpose of storing and distributing information, documenting information, documenting activities, providing up-to-date reference and audit trail. Maintains inventories of supplies and materials for the purpose of ensuring items' availability. Monitors assigned district activities and/or program components for the purpose of coordinating activities and ensuring compliance with established financial, legal and/or administrative requirements. Orients new site personnel regarding appropriate school and district practices for the purpose of effectively assimilating new personnel into site operations. Participates in meetings and professional development presentations for the purpose of acquiring and/or conveying information required to perform job functions. Performs record keeping and clerical functions (e.g. copying, data entry, faxing, etc.) for the purpose of supporting assigned administrator and/or staff providing necessary records/materials. Prepares a wide variety of reports, documents and correspondence (e.g. reports, memos, letters, travel accounts payable vouchers, travel reimbursement, expense vouchers, etc.) for the purpose of documenting activities, providing written reference and/or conveying information. Presents information on administrative procedures, services, regulations, etc. for the purpose of training and orienting other personnel and/or disseminating information to appropriate parties. Administrative Assistant - Athletic Director - High School Page 1 of 3 Job Requirements: Minimum Qualifications Skills, Knowledge and Abilities SKILLS are required to perform multiple tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including using pertinent software applications; preparing and maintaining accurate records; and planning and managing projects. KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and solve practical problems. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: business telephone etiquette; common office machines; and concepts of grammar and punctuation. ABILITY is required to schedule activities, meetings, and/or events; gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined but different processes; and operate equipment using standardized methods. Ability is also required to work with a wide diversity of individuals; work with data of varied types and/or purposes; and utilize job-related equipment. Problem solving is required to identify issues and create action plans. Problem solving with data may require independent interpretation; and problem solving with equipment is limited. Specific ability based competencies required to satisfactorily perform the functions of the job include: adapting to changing work priorities; communicating with diverse groups; maintaining confidentiality; meeting deadlines and schedules; setting priorities; working as part of a team; and working with frequent interruptions. Responsibility Responsibilities include: working under limited supervision following standardized practices and/or methods; leading, guiding, and/or coordinating others; tracking budget expenditures. utilization of some resources from other work units may be required to perform the job's functions. There is a continual opportunity to have some impact on the organization's services. Work Environment The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, and significant fine finger dexterity. Generally the job requires 70% sitting, 10% walking, 20% standing. This job is performed in a generally clean and healthy environment. Experience: Job related experience with increasing levels of responsibility is desired. Processes documents and materials for the purpose of disseminating information to appropriate parties. Researches a variety of topics (e.g. current practices, policies, education codes, etc.) for the purpose of providing information and/or recommendations and/or addressing a variety of administrative requirements. Responds to inquiries from a variety of internal and external parties (e.g. staff, parents, students, public agencies, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction. Schedules a variety of activities (e.g. meetings, travel arrangements, staff coverage, facilities usage, etc.) for the purpose of assisting in meeting staff needs and ensuring efficient utilization of personnel, equipment and facilities. Other Functions Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the work unit. Administrative Assistant - Athletic Director - High School Page 2 of 3 FLSA Status Approval Date Salary Grade Non Exempt 4/28/2010 ADM 9 Revised Date 7/1/2020 Required Testing Certificates and Licenses None Specified None Specified Continuing Educ. / Training Clearances None Specified Criminal Justice Fingerprint/Background Clearance Kansas Certification of Health Administrative Assistant - Athletic Director - High School Page 3 of 3